From request to return, one clean workflow for your vehicle pool.
Let employees request a company vehicle for a trip, give fleet administrators a single approvals dashboard with conflict detection, and track every check-out and return down to the odometer.
The problem
Employees requesting a shared company vehicle today rely on email threads, spreadsheets, and verbal approvals. There is no audit trail, no visibility into whether a request was approved, and no structured link between a request and the vehicle actually assigned — leaving fleet administrators to track availability from memory.
The solution
Employee Fleet Vehicle Request gives every employee a simple request form and a live status view, and gives fleet administrators a single dashboard of pending requests with built-in overlap detection — so a vehicle is never approved for two trips at once, and every check-out and return is tracked with odometer readings.
Built for shared company vehicle pools
Every capability below is implemented in the module.
Self-service requests
Employees submit a vehicle request with a date range and purpose in a few clicks, straight from the Odoo backend.
Single-step approval workflow
Fleet administrators approve or reject with one click; every rejection requires a documented reason.
Availability conflict detection
Approval is blocked if the requested vehicle is already booked for overlapping dates, with the conflict shown directly on the request form.
Approvals dashboard
A kanban board grouped by status surfaces every pending request in one screen, so nothing waits unnoticed.
Check-out / return with odometer tracking
Record starting and closing odometer readings, capture distance travelled, and feed Fleet's odometer history automatically.
Multi-vehicle batch requests
Request several vehicles in a single submission for group trips, with each vehicle tracked as its own request.
Employee self-service portal
Employees track every request's status from submission to return without waiting on an email or asking HR.
Automatic email notifications
Approval and rejection emails close the loop with the requester the moment a decision is made.
Overdue tracking & printable reports
Bookings past their return date are flagged automatically, and every request can be printed as a PDF record.
How it works
Submit a request
The employee picks dates, an optional vehicle and a purpose, then submits for approval.
Manager reviews & approves
A fleet administrator checks availability from the approvals dashboard and approves or rejects with a reason.
Check out & drive
An approved request is checked out with a starting odometer reading when the vehicle is picked up.
Register the return
The closing odometer reading and any service notes are recorded, freeing the vehicle for the next request.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. It extends the standard Fleet module with an employee-initiated request-and-approval layer on top of the vehicles you already manage there.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Employee Fleet Vehicle Request
Self-service vehicle requests with overlap detection at approval time, a fleet-admin dashboard, and odometer readings captured at check-out and return — plus batch requests and overdue tracking.
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