Turn every task into an email your team and clients actually read
Compose and send branded task emails to assignees, followers, managers and external contacts — with auto-notifications, overdue escalation, digests, opt-outs and inbound email-to-task routing, all from inside Odoo Project.
The problem
Odoo's native task notifications live in the chatter, which only reaches people logged into Odoo. The moment a subcontractor, client or supplier needs task details, teams fall back to manual copy-paste, brittle Automated Actions, or third-party tools — and there is still no way to email an entire task's stakeholder group in one action or turn a reply back into an update.
The solution
Task Send By Email adds a guided setup wizard, curated recipient groups and a one-click send-with-preview action to every task — plus automatic notifications, overdue escalation, digests, quiet hours and opt-outs to keep inboxes calm, and inbound routing rules that turn incoming email into triaged, assigned tasks.
Everything a task-email workflow needs
Every capability below is implemented in the module.
One-Click Send by Email
Compose and send a task's full details straight from the task form — no context switch, no copy-paste — with a header button and a bulk-send action for multiple tasks at once.
Curated Recipient Groups
Assemble a reusable stakeholder group — assignees, followers, project manager, customer and ad-hoc external addresses — and reuse it across every task in one click.
Pre-Send Preview
Review the fully rendered, personalized email — with attachments and per-send exclusions — before it leaves Odoo, so nothing reaches an external recipient by mistake.
Automatic Assignment & Stage-Change Notifications
Fire an email automatically when a task is assigned or moves stage, respecting each user's own Odoo notification preferences so nobody is double-notified.
Overdue Escalation
Automatically email the project manager, assignees or a chosen contact the moment a task passes its deadline — and never send the same escalation twice.
Digests & Quiet Hours
Consolidate task updates into a daily or weekly digest and hold non-urgent emails until business hours, so notification volume never becomes noise.
Opt-Outs & Per-Send Blacklists
Let any recipient or address unsubscribe from task emails globally or per project, and exclude specific people from an individual send.
Guided Setup Wizard
A step-by-step wizard walks admins through outgoing mail server status, inbound email alias configuration and deliverability guidance — the setup friction that stalls every competing app.
Inbound Email-to-Task Routing
Turn incoming email into triaged tasks automatically — assigning project, owner and tags by routing rule, detecting priority from subject keywords, and collapsing duplicate threads.
How it works
Configure
Run the guided setup wizard once to confirm your outgoing mail server, connect an inbound alias, and choose auto-notify, escalation and digest defaults.
Build Recipient Groups
Save reusable stakeholder groups — assignee, followers, manager, customer, external contacts — so you never rebuild a recipient list twice.
Send & Track
Send a task by email with one click, preview it first, and watch delivery status land on the task's Email Log smart button.
Let Automation Handle the Rest
Assignment and stage-change notifications, overdue escalations, digests and inbound routing keep running on their own, quietly, in the background.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
It works with any outgoing mail server configured in Odoo. The guided setup wizard checks whether one is configured and gives you clear guidance either way — there is no hidden dependency on a specific provider.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Task Send By Email
Branded task emails to curated recipient groups with a pre-send preview — plus assignment and stage-change notifications, overdue escalation, digests, quiet hours, opt-outs and inbound email-to-task routing.
Buy on Odoo App Store