Every subscription tracked, every renewal under control.
Track every SaaS subscription, lease, insurance policy and vendor service inside Odoo. Get proactive renewal reminders, a normalized monthly and annual spend total across mixed billing cycles, and clear ownership on every contract — before the next charge surprises you.
The problem
Finance and procurement teams track dozens of SaaS tools, leases and vendor contracts in spreadsheets nobody keeps current. Renewals auto-renew silently, duplicate tools get paid for twice, price increases go unnoticed, and there is no single trustworthy number for total recurring spend — because nothing adds up billing cycles that do not match.
The solution
Record every recurring commitment in one place, with billing cycle, cost, category and a responsible owner. The app normalizes mixed monthly, quarterly, annual and custom cycles into one spend total, fires renewal reminders before the charge hits, and keeps a full audit trail from draft to confirmed — so nothing renews, or lapses, by accident.
Everything finance needs to control recurring spend
Every capability below is implemented in the module.
Every Subscription, One Record
Capture vendor, cost, category and billing cycle for every SaaS tool, lease, insurance policy or vendor service in a single, structured record.
Normalized Monthly & Annual Spend
Monthly, quarterly, annual and custom billing cycles are automatically converted into comparable monthly and annual totals — no manual math across mixed cycles.
Automated Renewal Reminders
A configurable reminder window schedules an activity on the record owner before every renewal date, so the cancel-or-renew decision happens before the charge, not after.
Spend Breakdown by Vendor & Category
A spend-analysis graph and pivot reveal exactly where recurring money concentrates, by vendor and by category, so renegotiation targets are obvious.
Clear Ownership on Every Contract
Every subscription has a responsible owner, and a one-click My Records filter lets each person see exactly what they are accountable for.
Draft-to-Confirmed Workflow
A one-click draft, submitted, confirmed workflow with a statusbar gives finance a reviewable approval path for every subscription.
Approval Gate on Committed Spend
Editing cost, vendor, currency or billing cycle on a confirmed subscription automatically re-submits it for manager approval, so committed spend cannot change silently.
Complete Audit Trail
Every tracked field change and status transition is logged on the record chatter, with who changed what and when, for finance and procurement compliance.
Multi-Company & PDF Export
Subscriptions are isolated per company for multi-entity groups, and a PDF report exports records and spend totals for management and auditors.
How it works
Record the Subscription
Add vendor, cost, billing cycle, category and owner when you sign up for a new SaaS tool, lease or vendor service.
Submit & Confirm
Submit the record for review and a manager confirms it, moving it into tracked, committed spend.
Get Reminded Before Renewal
A To-Do activity lands on the owner's desk ahead of the renewal date, based on your configured lead time.
Renew or Cancel with Confidence
Renew in one click to advance the next cycle, or let it lapse — backed by a full audit trail and a spend total that is always current.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
Renewal reminders are delivered as in-app To-Do activities assigned to the subscription owner, visible in their Odoo activities list and on the record itself. No email server configuration is required.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
SaaS & Vendor Subscription Spend Tracking
Every SaaS subscription and vendor contract on one record, with spend normalized to monthly and annual figures across billing cycles — plus renewal reminders, clear ownership and an approval gate on committed spend.
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