Every camper, clearly cleared to attend
Camp sessions, registrations, payments, and signed consent forms in one camp-native workspace — so directors always know who is cleared to attend, without wiring together six separate Odoo apps.
The problem
Camp directors juggle a website builder for marketing, a payment link for deposits, printable PDFs for medical and liability consent, and a spreadsheet to track who still owes money or a signature. A missed consent form or an overbooked session is not a minor slip — it is a safety and liability risk, and there is no single screen that answers who is actually cleared to attend.
The solution
Summer Camp Management replaces that patchwork with one self-contained Odoo app: session capacity, online registration and payment, digital medical, liability, and photography consents, and a readiness dashboard that flags every camper as cleared or blocked the moment payment and paperwork are complete.
Everything a camp director needs
Every capability below is implemented in the module.
Session Capacity & Scheduling
Define sessions with dates, age range, price, and seat count. Kanban and list views show live fill rate, and a session flips to Full automatically once capacity is reached.
Camper & Parent Registration
Capture camper and parent/guardian details, emergency contacts, and medical notes on a dedicated registration record for every enrollment.
Native Payment Tracking
Record deposits and full payments directly on the registration with a one-click wizard — no Accounting app required to know who has paid.
Digital Consent Signing
Parents sign medical, liability, and photography consent forms online with a captured signature, signatory name, and signed date.
Reusable Consent Templates
Pre-built medical, liability, and photography templates attach to sessions automatically, so no one drafts legal language from scratch.
Enrollment Readiness Dashboard
One screen answers “who is cleared to attend?” with cleared vs. not-cleared counts, outstanding payments, and pending consents.
Guided Camp Setup Wizard
A single-screen wizard creates the first session, attaches consent templates, and can publish the registration page immediately.
Public Registration Website
A mobile-responsive public page lists published sessions and lets parents register and record payment details online, end to end.
Inquiry-to-Enrollment Pipeline
Capture website and phone leads into a kanban pipeline and convert a qualified inquiry into a registration with one click.
How it works
Set Up Your First Camp
Launch the guided setup wizard to create a session with dates, capacity, price, and consent templates in minutes.
Publish & Collect Registrations
Publish the camp page; parents browse sessions, register, and submit payment details online.
Parents Sign Consents
Families log into the portal to sign medical, liability, and photography consent forms digitally.
Track Readiness on One Dashboard
See who is cleared to attend at a glance and send one-click paperwork reminders to the families who still owe something.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. Summer Camp Management is self-contained — it only depends on Mail, Portal, Website, and Contacts, so you get sessions, registrations, payments, consents, an inquiry pipeline, and logistics in one app instead of wiring together six separate Odoo modules.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Summer Camp Management
Session capacity and scheduling, camper and parent registration, payments and digital consent signing — tracked on an enrollment readiness dashboard with a public registration site.
Buy on Odoo App Store