Turn Late Checkouts Into Billable Revenue
Configurable charge bands, enforced manager approval, and automatic housekeeping alerts turn every late checkout and day-use request into a tracked, billed transaction — not a free favor.
The problem
Front desk staff grant late checkouts informally — no charge, no record, no heads-up to housekeeping. The room stays blocked for cleaning, the next arrival risks delay, and when a fee is charged it is improvised and often undercharged. Day-use stays get the same ad hoc treatment or go unsold entirely, leaving revenue on the table shift after shift.
The solution
Hotel Day Use & Late Checkout turns every extension into a structured, billable request. Configurable charge bands set the rate automatically from departure time, approval escalates to a manager when the next arrival collides, housekeeping is notified the moment a room is held longer, and the charge is confirmed on the actual folio invoice line — not just recorded as a flag.
Everything front desk and management need
Every capability below is implemented in the module.
Configurable Charge Bands
Define rate rules once by departure time for late checkout or by duration for day use, optionally per property, so pricing is never a judgment call.
Automatic Band Assignment
The requested departure time or duration drives the matching charge band and amount automatically, keeping rates consistent across every shift and every staff member.
Enforced, Escalating Approval
Manager sign-off is required whenever an extension collides with the next arrival; requests with no conflict can confirm straight through, so approval is real control, not a label.
Automatic Arrival-Conflict Detection
The system reads the reservation calendar and flags a conflict with the next arrival before approval, instead of relying on staff to notice and type it in.
Housekeeping Signalling
Confirming a request automatically creates a housekeeping task and a chatter note, so cleaning schedules adjust to the extended occupancy in real time.
Folio Billing & Confirmation
Approved charges post as a line on the reservation's folio invoice, with a billing state that proves the charge actually reached the bill — not just an unverified flag.
Bulk Approval
Approve several pending requests in one action during busy departure windows, instead of handling each one individually under pressure.
Reservation Smart Button
See the linked late checkout and day-use count straight from the reservation, with one click through to the full request history.
Demand & Revenue Analytics
Pivot and graph views break charges down by month and state, and a dedicated forecast view surfaces demand patterns by weekday and month.
How it works
Request
Front desk logs a late checkout or day-use request against the reservation, choosing the type and requested time.
Priced & Checked
The matching charge band sets the rate automatically and the system flags any arrival conflict from the reservation calendar.
Approved
A manager approves when the next arrival is affected; housekeeping is notified the moment the request is confirmed.
Billed
The confirmed charge posts to the reservation folio, and the billing state confirms it reached the invoice.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
Yes. Every request links directly to a hotel reservation and uses the existing folio and invoicing flow — no separate booking system.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Hotel Day Use & Late Checkout
Configurable charge bands with automatic assignment, escalating approval and arrival-conflict detection — billed to the folio, with housekeeping signalling and demand analytics.
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