Prove every hire was verified — not just checked
Launch education, employment, reference, certification and identity checks per employee, route them to portal agents, review and sign off — with a compliance-ready audit trail and report every regulator will accept.
The problem
Verifying a candidate's education, employment history, references and certifications is still an email-and-spreadsheet chase: recruiters wait on replies, chase agencies by phone, file PDFs in a shared drive and manually update status. There is no single record of what was checked, by whom, when and with what result — so when an auditor asks for proof, the answer is buried in an inbox.
The solution
Employee Background Verification turns that chase into a tracked pipeline inside Odoo. HR launches a verification with distinct check types, a single-step wizard onboards the agent who will complete it, the agent works from a lightweight portal, a manager reviews and signs off, and a compliance report is generated automatically — all logged in one auditable record.
Everything a compliance-grade verification needs
Every capability below is implemented in the module.
Five Distinct Check Types
Education, employment history, references, certifications and identity each get their own inputs, status and result — not one generic form.
Single-Step Agent Onboarding
One wizard creates the agent, captures contact details and provisions portal access in a single confirm — no separate checkbox, email field or access-grant step.
Verification Pipeline Dashboard
A kanban landing view grouped by state with a progress bar per record, so HR sees what is pending, in progress or overdue at a glance.
Guided Agent Portal
Agents work from a portal login with a context-aware checklist per check type, so they know exactly what to collect before uploading evidence and submitting a result.
Manager Review & Sign-Off
Every agent submission is reviewed and approved or rejected by a manager before a verification can complete, with the signing user and date recorded.
Consolidated Audit Trail
Every assignment, submission, approval and rejection is logged on the record's chatter, giving HR a tamper-evident history of what was checked, by whom and when.
Reminders & Escalation
A daily automation nudges agents on checks nearing their deadline and schedules an escalation activity for the HR reviewer when a check goes overdue.
Bulk Launch for Cohorts
Select an entire onboarding cohort, tick the check types and an optional agent, and launch a full set of verifications in one action.
Compliance Report with Sign-Off
A printable report summarizes every check, result and reviewer sign-off — the document HR hands to an auditor on demand.
How it works
Launch a Verification
HR picks an employee, or a whole onboarding cohort via the batch wizard, and selects which check types to run.
Assign to an Agent
Each check is assigned to an internal or external agent, onboarded in one step, who is notified automatically by email.
Agent Completes via Portal
The agent follows the guided checklist, records a result and uploads evidence from their portal login — no backend access needed.
Review, Sign Off & Report
A manager approves or rejects each result; once every check is closed the verification completes and a compliance report is ready to print.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
Yes. The module depends only on Employees, Discuss and Portal — all standard apps available in both Community and Enterprise editions.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Employee Background Verification
Five distinct check types run through a pipeline dashboard and a guided agent portal — with reminders, manager sign-off and a consolidated audit trail behind every result.
Buy on Odoo App Store