Know exactly who has what — and get it back
Employee Asset Management gives HR and IT one auditable trail for every laptop, phone, uniform, and vehicle you issue — from request and approval through assignment, maintenance, and recovery at offboarding.
The problem
Laptops, phones, uniforms, and vehicles get handed out through spreadsheets and email threads with no single record of who holds what. When someone leaves, HR chases outstanding equipment from memory, unrecovered gear becomes a cost the company simply eats, and no one can prove when an item was issued, returned, or repaired.
The solution
One workflow-guided app tracks every asset from request through approval, assignment, maintenance, and return. Employees request equipment through a self-service portal, officers approve and allocate in a few clicks, and a one-click offboarding checklist surfaces every outstanding item before an employee's last day.
Everything you need to manage assets
Every capability below is implemented in the module.
Asset register & categorization
Record every laptop, phone, uniform, vehicle, or tool with its category, location, vendor, purchase reference, and cost, so nothing lives in a spreadsheet again.
Employee self-service portal
Employees submit their own equipment requests from the customer portal and track status in real time, cutting the email traffic HR has to handle.
Request approval workflow
Every request moves through a clear Submit, Approve, Refuse, and Allocate pipeline, with a dedicated wizard for capturing a refusal reason.
Assignment with date tracking
Assign assets to employees with issue dates recorded automatically, giving a provable record of exactly when each item was handed out.
Return & condition tracking
Log the return date and condition of every asset that comes back, closing the loop and flagging damaged or lost equipment.
One-click offboarding recovery
The offboarding wizard lists every outstanding item held by a departing employee in a single checklist, so nothing is missed before final pay.
One-click new-hire provisioning
The bulk assignment wizard provisions a whole set of equipment to a new hire in one action instead of assigning each item individually.
Maintenance & repair tracking
Log service and repair events against any asset so its full condition history stays attached to the record.
Depreciation, valuation & dashboards
Straight-line depreciation keeps book value current, and status-grouped dashboards show in-use, overdue, damaged, and retired assets at a glance.
How it works
Request
An employee submits an equipment request through the self-service portal, or HR creates one directly.
Approve & allocate
An asset officer reviews the request, approves or refuses it, and allocates an available asset from the register.
Assign & use
The asset is assigned to the employee with the issue date recorded, and stays visible on their personal timeline while in use.
Return or recover
The employee returns the item with its condition logged, or — at offboarding — every outstanding asset is recovered from a single checklist.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
It covers the complete lifecycle: request, approval, allocation, assignment, in-use tracking, maintenance, return, and offboarding recovery — all on one auditable trail per asset and per employee.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Employee Asset Management
Register, assign, maintain and depreciate employee equipment with a self-service portal, request approvals, condition-tracked returns and one-click new-hire provisioning and offboarding recovery.
Buy on Odoo App Store