Company car eligibility, enforced automatically.
Tie car entitlement to employee grade and CO2 emissions band, catch policy conflicts before they happen, and keep fuel cards, leases, and renewals on one dashboard.
The problem
HR and fleet teams juggle spreadsheets to match employee grade against CO2 emissions bands, reconcile fuel card budgets, and watch for lease renewal deadlines by hand. Policy gets applied inconsistently, ineligible employees end up with cars they should not have, and there is no audit trail when something goes wrong.
The solution
Company Car Policy & Eligibility turns the policy into a self-service matrix: define which CO2 bands each grade may drive, see an inline warning the moment an assignment breaks the rule, and manage the full Draft to Assigned to Returned lifecycle with fuel cards, lease end dates, and a complete audit trail in one place.
Everything a fleet policy needs
Every capability below is implemented in the module.
Visual eligibility matrix
Define which CO2 emissions bands each employee grade may drive in one editable grid, no technical setup required.
Inline conflict alerts
See a warning banner the moment an assignment pairs an employee's grade with a CO2 band their policy does not allow.
CO2 emissions bands
Configure user-defined emissions bands and let every vehicle's band be calculated automatically from its CO2 output.
Fuel card allocation
Track fuel card numbers and monthly budgets right alongside the car assignment, no separate spreadsheet needed.
Lease renewal tracking
Monitor contract end dates with a days-to-expiry counter so lease renewals get planned ahead of time, not missed.
Renewal timeline
See every upcoming contract expiry on a calendar view, filterable to assignments expiring within 30 days.
Assignment lifecycle
Move a car through Draft, Assigned, and Returned with one-click buttons and a full audit trail of who did what and when.
Bulk assignment wizard
Assign or reassign dozens of vehicles at once for onboarding waves and fleet refreshes, with conflict and availability checks on every line.
Side-by-side car comparison
Show every available vehicle an eligible employee may choose from, side by side, directly inside the assignment flow.
How it works
Configure the matrix
Set up CO2 emissions bands and employee grades, then define which bands each grade is allowed to drive.
Assign a vehicle
Pick an employee and an eligible, available vehicle; the system flags any policy conflict before you confirm.
Track the lease
Record the fuel card and lease end date; the dashboard and renewal timeline keep every expiry visible.
Return or renew
Return the car to the pool with one click, or catch the renewal in time on the timeline view.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. Company Car Policy & Eligibility is self-contained and only depends on the standard hr and mail apps, so it installs cleanly without pulling in generic fleet-maintenance features you do not need.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Company Car Policy & Eligibility
A visual eligibility matrix that ties company car entitlement to employee grade and CO2 band, with fuel card allocation and lease renewal tracking — and conflicts flagged inline before a car is assigned.
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