Guide every student from inquiry to enrollment without missing a deadline
One system for the full overseas-study journey — inquiries, applications, visas, documents, counseling, and deadlines — so nothing is tracked in a spreadsheet or a chat thread again.
The problem
Every student generates dozens of documents and moves through several parallel timelines set by universities and visa authorities. Consultancies track it all across shared drives, email threads, messaging apps, and spreadsheets — so files go missing, no one can say where a student stands on demand, and a single lapsed document or deadline can cost the student an intake cycle and cost the consultancy its fee and reputation.
The solution
A single Odoo app that covers the complete intake-to-enrollment journey: centralized student profiles, auto-generated document checklists per university and program, visa and application status tracking, and a tiered deadline command center that escalates automatically at 7, 3, and 1 days out — so every file, status, and deadline lives in one place your whole team can see.
Everything your consultancy needs, end to end
Every capability below is implemented in the module.
Inquiry pipeline with intake tracking
A kanban pipeline captures every lead with its intake channel — walk-in, website, or calling campaign — so no inquiry is lost and channel effectiveness can be measured.
Centralized student profiles
One record per student holds academic background, passport details, country and program preferences, and visa history — replacing scattered files across drives and chats.
Multi-country university & program database
A maintained catalog of universities, courses, programs, and document requirements across destination countries, so counselors advise accurately without external lookups.
Auto-generated document checklists
Each application auto-generates the exact required-document list for its university and program, and pre-populates the printable application form from the student profile.
Verified document repository
Upload, verify, and track expiry on every document from one repository, with bulk document-request workflows to collect files from many students at once.
Visa application tracking
Track every visa application through under-review, approved, rejected, and pending states with date stamps, so anyone can state a student's status instantly.
Deadline command center
One prioritized view of every upcoming deadline across all students, with a tiered 7-day, 3-day, and 1-day escalation engine that makes a missed deadline structurally hard.
Automated status notifications
Status-triggered email templates keep students informed automatically on every stage change, cutting the manual email overhead that grows with headcount.
Counseling logs & team dashboards
Record counseling sessions with follow-up scheduling, and see team workload and pipeline volume on a reporting dashboard so managers can balance load and spot bottlenecks.
How it works
Capture the inquiry
Log the lead with its intake channel and open a centralized student profile.
Match & apply
Pick a university and program; the app generates the document checklist and a pre-populated application form.
Track & escalate
Follow visa status and every deadline from the command center, with automatic 7/3/1-day escalation alerts.
Verify & enroll
Verify documents, log counseling sessions, and carry the student through to enrollment with a full audit trail.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
The full intake-to-enrollment journey ships in one app: inquiry pipeline, student profiles, university/program/document master data, applications, visas, document verification, counseling, and the deadline command center.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Overseas Education Consultancy
An inquiry pipeline, central student profiles and a multi-country university database with auto-generated document checklists — plus visa tracking, a deadline command center and status notifications.
Buy on Odoo App Store