One system for the whole child’s journey — and the money behind it
Orphanage & Child Care Home Management links every child’s intake, health, education, sponsorship, risk and exit record to auditable finances and internal requisitions — one connected system instead of three disjointed add-ons.
The problem
Orphanages and children’s homes track a child’s full lifecycle — intake, health, schooling, sponsorship, risk status and exit — on paper and in disconnected spreadsheets, while running tight, auditable finances alongside it. It is nearly impossible to answer basic questions like what was spent on a child’s care last year, which children are flagged at-risk, or which donors sponsor which children.
The solution
A single Odoo app that carries every child from intake through health, education, risk assessment, sponsorship and exit — with per-child expenses, multi-level approval chains, petty cash, budgets and internal requisitions all connected to the same record. Automatic activity notifications keep approvals moving and at-risk cases visible.
Everything a care home needs, in one app
Every capability below is implemented in the module.
Full Child Lifecycle Records
Searchable child profiles with photo, intake and guardian details, plus linked health records with document/imaging attachments, education and school-results tracking, and a running communication/case-note log.
Risk Assessment & Automated Alerts
Score-based risk assessments with configurable thresholds bucket every child into a risk level; confirming a medium or high assessment automatically schedules a follow-up activity for the responsible manager and logs the intervention taken.
Exit & Job Placement Tracking
Record a child’s exit reason — adoption, family reunification, aging out, transfer — and track post-care job placements with employer, salary and outcome, turning long-term program impact into reportable data.
Sponsorship & Donor Management
Maintain donor profiles, link sponsors to the specific children they fund, track recurring or one-time sponsorship amounts and frequency, and see each donor’s total sponsorship history from their own record.
Multi-Level Expense Approval
Every expense moves through a clear draft → submitted → manager-approved → finance-approved → paid chain, with reject reasons captured in a wizard and an automatic activity notification pushed to the next approver at each step.
Petty Cash, Income & Transfers
Log donations, grants and other income, record cash-to-bank and bank-to-cash transfers, and keep a live petty-cash balance that reflects every confirmed income, expense and transfer — no separate spreadsheet required.
Department Budgets & Utilization
Set a budget per department and period, and watch spent amount and utilization update automatically from approved expenses — so managers see overspend risk before it happens instead of after the books close.
Requisitions With Stock Checks
Staff raise requisitions with a justification, managers approve against live stock availability, and approved requests generate an internal stock transfer automatically — with reusable templates for frequently requested items.
Reports & Per-Child Cost Tracking
Every expense can be tagged to a child for true cost-of-care visibility, and printable PDF reports for child profiles, donor sponsorships and expenses give boards and funders the accountability documents they require.
How it works
Intake a child
Create a child record with photo, guardian details and intake date, then add health, education, risk and case-note entries as they happen.
Connect sponsors & costs
Link a donor’s sponsorship to the child, and tag expenses to that child for a connected view of who funds what and what it costs.
Route approvals
Expenses and requisitions move through manager and finance approval chains, with an activity notification pushed to whoever acts next.
Report to your board
Print child, donor and expense PDF reports, and export any list to Excel for the accountability boards and funders expect.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. Finance — expenses, income, petty cash, transfers and budgets — runs on self-contained records inside this module, so it installs and works standalone even if you have no chart of accounts configured. Reports are delivered as printable PDFs and native list exports.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Orphanage & Child Care Home Management
Full child lifecycle records, risk alerts, sponsorship and donor management, multi-level expense approval, department budgets and requisitions — with per-child cost tracking.
Buy on Odoo App Store