Count, reconcile and bank every machine cash collection to the last coin
Capture machine audit-meter readings against a denomination-level count of notes and coins, flag any variance past tolerance before it can be ignored, and track custody from counter to carrier to banker all the way to the bank deposit.
The problem
Cash physically collected from unattended machines passes through three sets of hands before it reaches the bank, yet most operators have no record linking what the machine says it took in to what was actually counted. Spreadsheets and generic cash modules capture an amount, not a machine meter reading, a coin-box seal, or who touched the money at each step — so theft, miscounts and jammed coins go unnoticed and unattributed.
The solution
Every collection records the machine meter reading, a denomination-by- denomination count of notes and coins, and the coin-box seal number, then calculates the variance automatically. Collections more than a configurable tolerance out of line are blocked from closing until a reason is recorded, and the named counter, carrier and banker carry the cash through Confirmed, Counted and Deposited stages with a full chatter audit trail.
Everything a cash office needs to reconcile a collection
Every capability below is implemented in the module.
Sequential Audit Reference
Every collection is numbered CASH/YYYY/NNNNN by an automatic sequence, giving auditors a unique, ordered reference to cite on every record.
Machine Meter Reconciliation
Record what the machine's own audit meter reports it collected, and compare it automatically against the physical count on every collection.
Enforced Variance Tolerance
Set a global variance tolerance, overridable per machine. A collection that exceeds it is flagged in red and cannot be counted until a written explanation is recorded.
Denomination-Level Counting
Count notes and coins line by line by denomination and quantity. Note and coin totals, and the grand counted total, are calculated for you.
Coin Box Seal Tracking
Record the coin-box seal number on every collection to prove the container was not opened between the machine and the count.
Three-Party Chain of Custody
Name the counter, carrier and banker on every collection so responsibility for the cash at each step is clear and attributable.
Deposit-Tracked Workflow
Move each collection through Draft, Confirmed, Counted and Deposited, so the record is only closed once the cash has actually reached the bank.
Correction Without Deletion
Reverse a confirmed collection with a logged reason, or copy it into a fresh draft to correct a mistake — the original record and its audit trail are never destroyed.
Rounds & Bulk Entry
Group a sweep of machines into a collection round, create one draft per machine in a single bulk action, and reconcile the whole round's totals as a unit.
How it works
Set up machines & rounds
Register each cash machine against its customer or site, then group the day's sweep into a collection round.
Count & record
Count notes and coins by denomination, enter the machine's audit meter reading, and log the coin-box seal number.
Reconcile & explain
Variance against the meter is calculated instantly; collections over tolerance are blocked until a reason is recorded.
Confirm, deposit & correct
Advance through Confirmed, Counted and Deposited with named custody at each step, or reverse and copy to correct without deleting.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. It works standalone on any Odoo install with no mandatory dependency on a parking suite or Odoo Accounting — only base and mail are required.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Machine Cash Collection & Coin Counting
Machine meter reconciliation, denomination-level counting and coin-box seal tracking with enforced variance tolerance — plus a three-party chain of custody from machine to bank.
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