One system for beds, residents and rent — not three.
Manage properties, rooms and beds down to individual allocations, bill residents through Odoo Accounting, and give wardens a live occupancy view — while residents apply, check in and raise complaints from their phone.
The problem
Hostel and PG operators juggle spreadsheets, WhatsApp threads and paper registers to track which beds are free, who has paid this month's rent, and which complaints are still open. Occupancy, money and people live in three disconnected places, so every move-in means re-entering the same details three times — and errors like double-booked beds or missed rent only surface after they cost money or goodwill.
The solution
Cerevantix Hostel Management System puts properties, rooms, beds, residents, billing, complaints, mess plans and visitors into a single Odoo app. A resident applies online, gets allocated to a bed with one click, is billed automatically through Odoo Accounting, and can track their own status — while the warden sees occupancy, payments and complaints on one dashboard.
Everything a hostel or PG needs, in one app
Every capability below is implemented in the module.
Multi-property structure
Organise any number of properties into blocks, rooms and individual beds, with a kanban view of occupancy at every level.
Bed-level allocation & occupancy heatmap
Assign residents to specific beds and see free, occupied and reserved beds at a glance on a colour-coded occupancy heatmap.
Online application & admission portal
Prospective residents apply through a public website form; applications flow into a pipeline kanban for review and approval.
Billing through Odoo Accounting
Generate invoices straight from an allocation with flexible monthly, one-time or custom payment plans, fully reconciled in Accounting.
Mess plan subscriptions
Offer mess and catering plans and subscribe residents to them, billed through the same allocation-based invoicing flow as rent.
Complaint tracking with timeline
Residents log complaints from the portal; a status board and chatter timeline keep wardens and residents in sync automatically.
Visitor register & pass
Log visitors and print a barcoded visitor pass report for security to check at the gate.
Attendance & expense tracking
Record resident attendance and track property expenses alongside rent revenue for a full profitability picture.
Resident self-service portal
Residents view their allocation, payment status and complaint history, and submit new complaints, from a mobile-friendly portal.
How it works
Set up in minutes
Use the guided setup wizard to bulk-create properties, blocks, rooms and beds from a template.
Residents apply or are added
Prospects apply through the public form, or add residents directly and allocate them to a free bed from the heatmap.
Bill and collect automatically
Allocations generate invoices on their payment plan, posted straight into Odoo Accounting for reconciliation.
Track & respond
Monitor complaints, attendance and expenses from the warden dashboard, and notify residents in bulk with the notice wizard.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
Yes. Every allocation can generate a real Odoo invoice on its payment plan (monthly, one-time or custom), so rent and fees post directly into your existing chart of accounts.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Cerevantix Hostel Management System
Bed-level occupancy with a heatmap, online admissions, rent billing through Odoo Accounting, mess subscriptions, complaints and visitor passes — behind one warden dashboard and a resident portal.
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