One register, one defensible answer for every AI system you run
The EU AI Act Governance Register unifies the AI systems inventory, risk classification, evidence, obligations, and incident log that compliance teams today scatter across spreadsheets and shared drives — so when an auditor asks for proof, you have it in one click.
The problem
The EU AI Act puts the burden of proof on every organisation that develops, deploys, or resells AI touching the EU market, with fines of up to 7% of global turnover. Compliance officers, DPOs, and legal teams are expected to produce a defensible, timestamped record of every AI system, its risk tier, the evidence behind that tier, and the obligations still open — but today that record lives in spreadsheets, shared-drive PDFs, and email threads that prove nothing to a regulator.
The solution
The EU AI Act Governance Register gives you one authoritative inventory of AI systems with a guided risk-classification checklist, evidence tracking, obligation and deadline management, an incident log, a role-based review workflow, an immutable decision history, and a one-click exportable audit dossier — all inside the Odoo you already run, with no external SaaS dependency and no license phone-home.
Everything an AI Act audit needs, in one app
Every capability below is implemented in the module.
Unified AI systems register
One authoritative kanban and list inventory of every AI system, with risk tier, evidence completeness, and next deadline visible at a glance — no more splitting the register from the classifier.
Guided risk classification
A configurable criteria checklist walks each system through the Act's risk tiers (prohibited, high, limited, minimal) so a human reviewer assigns a defensible classification — never an unaccountable automated guess.
Obligation & deadline tracking
Standard obligations generate automatically from a system's risk tier and are flagged overdue, due-soon, or upcoming — so staggered 2025–2027 deadlines never slip through unnoticed.
Evidence completeness at a glance
Every piece of supporting evidence is logged with a status — complete, pending, or missing — and rolled up on the system record so gaps are visible before an auditor finds them.
Role-based review workflow
A statusbar workflow routes each system from draft through classification to approval, with dedicated user and manager access groups so no system is self-certified by the person who registered it.
Immutable decision history
Chatter-backed, timestamped tracking of who classified, reviewed, and approved every system — surfaced inline on the record, not buried in a log file, so defensibility is always one glance away.
Incident documentation & logging
Log AI-related incidents against the system involved and work them through investigate, resolve, and report-to-authority steps, with severity and status tracked throughout.
One-click audit dossier export
Export a single PDF dossier per system — identity, classification, checklist, evidence, obligations, and incidents — ready to hand an auditor or regulator on request.
Self-contained, multi-company
Runs entirely inside your own Odoo — no external SaaS dependency, no phone-home license check, and full multi-company support for groups managing AI systems across several entities.
How it works
Register the system
Add the AI system to the register with its owner, purpose, and deployment context.
Classify & collect evidence
Work through the risk-classification checklist and attach the evidence that supports each answer.
Review & approve
A reviewer confirms the risk tier and approves the record, generating the standard obligations for that tier.
Track & export
Monitor obligations and incidents as they arise, then export the audit dossier whenever proof is requested.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. The app guides a human reviewer through a criteria checklist that suggests a risk tier, but the reviewer always assigns the final, authoritative classification — keeping a human accountable for every decision, as the Act requires.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
EU AI Act Governance Register
A unified AI systems register with guided risk classification, obligation and deadline tracking and evidence completeness — plus immutable decision history and a one-click audit dossier.
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