Design requests, fully tracked from brief to delivery
Capture structured client briefs from your website, triage and assign them to designers, get estimates approved in a client portal, and deliver polished drafts through clear revision rounds — all inside Odoo.
The problem
Client design requests arrive through email threads, chat messages and spreadsheets with no consistent structure, so designers chase missing dimensions, brand assets and deadlines before work can even begin. Once a job is accepted, tracking it from brief to draft to revision to delivery happens across disconnected tools, and clients who already submitted a request are left with no visibility into its status, cost or timeline.
The solution
Graphic Design Studio Management gives every request a structured intake form, a single triage queue for managers, a clear work queue for designers, and a client portal where estimates get approved and drafts get reviewed — so nothing gets lost and no one has to ask ‘where is my design?’
Everything a design studio needs, built in
Every capability below is implemented in the module.
Structured design brief intake
A public website form captures project type, dimensions, file format, brand assets, reference material and deadline up front, so designers never have to chase missing details.
Automatic work-item creation
Every submitted request becomes a trackable design request in the backend with no manual re-entry, and the client gets an instant acknowledgement email.
Manager triage and assignment
A single kanban pipeline grouped by status gives the manager one place to see all incoming demand, filter by tag or priority, and assign each job to a designer.
Designer work queue
Each designer has a My Requests view of only the jobs assigned to them, so nothing is missed or double-handled.
Estimate and client approval
Send a cost estimate straight from the request, and let the client approve or reject it from their portal — the exact step competing apps leave undefined.
Live client status portal
My Design Requests gives every client a status timeline from submission through delivery, instead of a one-time acknowledgement and then silence.
Draft delivery and revision rounds
Deliver a draft, let the client approve it or request changes with feedback from the portal, and repeat for as many rounds as the job needs.
Deadline tracking and overdue alerts
Every request carries a deadline with remaining-days display, overdue decoration on the list and kanban, and dedicated overdue and high-priority filters.
Meetings and a printable brief
Schedule a briefing or review meeting straight from the request, and print or email a formatted PDF design brief for the client's records.
How it works
Client submits a brief
The client fills out a structured website form with project type, dimensions, file format, brand assets and deadline — no back-and-forth needed to start work.
Manager triages and assigns
Every submission lands in one pipeline. The manager reviews it, assigns a designer and sends a cost estimate for approval.
Client approves the estimate
The client reviews the estimate in their portal and approves or rejects it with one click, moving the job straight into production.
Designer delivers and revises
The designer delivers drafts for review; the client approves or requests changes from the portal until the final design is delivered.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. Estimate approval in this module is informational — it records the amount a client agreed to and moves the job into production. Invoicing and payment collection stay in your existing Odoo accounting workflow.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Graphic Design Studio Management
Structured brief intake that becomes a work item, manager triage and a designer queue, estimates with client approval and revision rounds — with a live client status portal.
Buy on Odoo App Store