Compliance documents that never expire silently
Capture relatives, emergency contacts, and compliance documents like passports, visas, and GOSI numbers directly on the employee form — with automatic expiry tracking, proactive alerts, and role-based access control.
The problem
Family details, emergency contacts, and compliance documents end up scattered across spreadsheets, scanned folders, and free-text notes. When a visa is about to expire or someone needs an emergency contact fast, HR cannot find the data or trust that it is current — creating compliance exposure and missed renewal deadlines.
The solution
Employee Additional Information adds relatives, emergency contacts, and compliance documents directly to the employee form HR already uses. Every document tracks its own expiry status, a daily job raises a reminder before it lapses, and access stays restricted to authorized HR roles — all with a full audit trail.
Everything HR needs beyond the standard employee record
Every capability below is implemented in the module.
Unified Relatives & Family Records
Capture family members with relationship type, gender, and dependent or emergency-contact flags directly on the employee record.
One-Glance Emergency Contact Panel
The Additional Info tab surfaces the designated emergency contact instantly, without scrolling through ordinary fields.
Compliance Document Tracking
Record passports, visas, work permits, GOSI numbers, and any other identity document per employee, with the scanned copy attached.
Color-Coded Expiry Status
Every document computes its days-to-expiry and a valid, expiring, expired, or no-expiry badge, with a red ribbon on expired records.
Compliance Documents Dashboard
A cross-employee list with Expired, Expiring, Valid, and No-Expiry filters, grouped by type, employee, or company.
Automated Expiry Alerts
A daily scheduled job raises an in-app To-Do activity before a document lapses, so renewals are never missed silently.
Live Smart Buttons
The employee form shows Documents and Expiring counters as one-click smart buttons, updated in real time.
Configurable Additional Fields
Add organization-specific key/value fields to any employee record without developer help.
Full Audit Trail & Role-Based Access
Every change to relatives and compliance data is logged via chatter, and visibility is restricted to HR roles with multi-company record rules.
How it works
Add a relative
Open the employee's Additional Info tab and add family members with relationship, gender, and dependent or emergency-contact flags.
Log a compliance document
Record a passport, visa, permit, or GOSI number with its issue and expiry date, and attach the scanned copy.
Track status automatically
The document's badge and the employee's smart buttons update in real time as expiry approaches.
Get notified before it is too late
The daily job raises a To-Do activity ahead of the deadline, and the dashboard lists every upcoming or overdue expiration in one place.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. Everything is added directly onto the existing employee form and menus you already use — there is no new screen to learn.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Employee Additional Information
Relatives, emergency contacts and compliance documents on the employee form itself, with color-coded expiry status and automated alerts before a visa or certificate lapses.
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