Every membership, booking and renewal in one system
Coworking Space Management brings inquiries, membership plans, desk and room bookings, amenities, invoicing and a member self-service portal together in a single Odoo app — so operators stop juggling spreadsheets and disconnected tools.
The problem
Coworking and co-living operators run day-to-day operations on a patchwork of spreadsheets, a booking widget and a separate accounting tool that do not talk to each other. The result: double-booked rooms, missed renewals, revenue leaking from untracked amenity charges, and no reliable view of occupancy or financial health across locations.
The solution
Coworking Space Management unifies the full loop — inquiry, membership, booking, invoicing, renewal and occupancy reporting — in one Odoo app, with a member self-service portal and role-based permissions for manager and front-desk staff that work correctly from day one.
Everything an operator needs
Every capability below is implemented in the module.
Multi-location dashboard
Manage several hubs from one system with a live occupancy dashboard per location, plus location and space catalogs for desks, meeting rooms, private offices and co-living units.
Membership plans and lifecycle
Daily, monthly and yearly plans with automatic activation, expiry tracking, renewal and cancellation, updated automatically every day by a scheduled action.
Desk and room bookings
Book hot desks, dedicated desks and meeting rooms by the hour or the day, with a built-in overlap check that blocks double-booking of the same space.
Walk-ins alongside members
Day-pass walk-ins are booked and rated the same way as members, so front desk sells and tracks both from one screen instead of a separate process.
Automated invoicing
Generate invoices directly from a membership or a booking, with amounts computed from the plan or the rate type and posted straight to Odoo Accounting.
Tax-aware amenity charges
Attach amenities to a membership as billable lines, with unit price and tax computed automatically from the linked product so ad-hoc charges never leak.
Inquiry-to-membership pipeline
A request kanban pipeline lets staff approve, reject or convert an inquiry straight into a membership, so no lead is tracked by hand in email.
Complaint and escalation tracking
Member complaints move through a kanban workflow from open to escalated to resolved and closed, so issues stay visible instead of getting lost in inboxes.
Member self-service portal
Members log in to view their plan, book desks and rooms, and raise requests or complaints themselves, without calling the front desk.
How it works
Capture the inquiry
A prospect submits a request; staff approve or convert it straight into a membership from the pipeline.
Book the space
The member or a walk-in books a desk or room, with the system rejecting any overlapping booking.
Invoice automatically
Membership fees and amenity charges post to a tax-correct invoice from the membership or booking record.
Renew or expire
A daily scheduled action tracks days to expiry and updates membership state, so renewals never get missed.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
Yes. Locations and spaces are separate records, so you can manage any number of hubs and view occupancy per location or across all of them.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Coworking Space Management
Memberships, desk and room bookings, walk-ins, amenity billing, and occupancy reporting across every location in one app — with a member self-service portal and ready-made staff roles.
Buy on Odoo App Store