Turn vehicle turnaround into an enforced ready line
Inspect, score and gate every returned rental vehicle before it goes back on the road. Tyre tread, service margin and cleaning checks are enforced automatically, with no dependency on any proprietary rental suite.
The problem
Between a return and the next handover, a rental vehicle has to be cleaned, inspected, topped up and cleared as safe. When this turnaround is tracked in a spreadsheet or a free-text note, worn tyres, overdue service and dirty interiors slip through, exposing the business to safety liability, customer disputes and chargebacks over pre-existing damage.
The solution
Every preparation becomes a structured, auto-numbered record with real tread-depth, service-margin and cleaning fields instead of prose. A configurable Ready/Hold gate blocks any vehicle that fails its standard, batch tools clear a whole morning's returns at once, and nothing requires a proprietary rental module to adopt.
Everything a ready line needs
Every capability below is implemented in the module.
Ready/Hold readiness gate
Every preparation is automatically scored Ready or Hold against its assigned standard, and closing a Hold order without a manager override raises a blocking error — sub-standard vehicles cannot silently re-enter inventory.
Structured inspection fields
Tyre tread depth (mm), service margin (km), wash type, interior-vacuumed status and turnaround minutes are discrete, reportable fields — not buried in a free-text note.
Active safety-threshold alerts
Tread, service-margin and vacuum checks are compared to the preparation standard's configurable minimums and flagged automatically — enforcement never depends on a technician remembering a limit.
Draft / In Progress / Done workflow
Each preparation moves through a controlled statusbar with a full chatter audit trail of every field change, so who did what and when is always on record for dispute resolution.
Batch fleet-wide preparation
Select several vehicles, a standard, a wash type and a technician in one wizard to create a draft preparation per vehicle instantly — matching how a branch actually clears a morning's returns.
Photo & document evidence
Attach a dated condition photo plus any number of chatter documents to a preparation record, giving damage and condition claims visual proof instead of a description.
Reservation-driven prioritisation
Each preparation shows the vehicle's next confirmed pickup, computed live from upcoming reservations, so technicians know which returned car to ready first.
Fleet-readiness dashboard
Kanban, graph and pivot views group preparations by status, readiness, technician and standard, turning turnaround and failure-rate trends into an at-a-glance picture instead of a manual filter.
Standalone rental agreements
A lightweight, built-in rental agreement links each preparation to a customer and pickup/return window on top of standard fleet vehicles — no proprietary rental-management module required.
How it works
Open a preparation
Create a draft for a returned vehicle, optionally link its rental agreement, and pick a preparation standard and wash type — or start several at once from the batch wizard.
Inspect at the vehicle
Confirm the order, then record tread depth, odometer and next-service reading, interior-vacuumed status and a condition photo from the responsive form.
Readiness is computed
Tread, service-margin and vacuum checks are compared against the standard automatically, setting the order Ready or Hold with the exact reason shown on the form.
Close it out
A Ready order closes immediately, turnaround time logged. A Hold order is blocked until a manager ticks the override, keeping sub-standard vehicles out of rental inventory.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. The app depends only on the standard community fleet module plus mail, and ships its own lightweight rental agreement model, so it works on any Odoo fleet setup without locking you into a proprietary rental suite.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Vehicle Preparation & Ready-Line for Car Rental
Structured tyre, service and cleaning inspections behind a Ready/Hold gate — with safety-threshold alerts, photo evidence, batch preparation and reservation-driven prioritisation.
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