Standardize every hire with a verified checklist
Applicant Checklist adds a structured, per-applicant hiring checklist to Odoo Recruitment with reusable templates, live completion tracking, per-item audit trails, escalation alerts, and a manager oversight dashboard.
The problem
Recruiters juggling several open roles have no structured way to track which hiring steps — resume screen, phone screen, reference check, background check, offer approval — are done for each applicant. Steps live only in memory, pipeline stages, or scattered chatter notes, so skipped steps and inconsistent processes go unnoticed until a compliance-sensitive check is quietly missed.
The solution
Applicant Checklist adds a structured, per-applicant checklist directly on the Job Application form. Apply role-based templates in one click, track live completion percentage, flag applicants who fall behind a configurable threshold, and give every completed or cancelled item a recorded user and timestamp for full accountability.
Everything a hiring checklist needs
Every capability below is implemented in the module.
Ready-to-use checklist templates
Apply a pre-built, role-based checklist to any applicant in one click instead of building a list from scratch for every candidate.
One-click clone and reuse
Copy an existing template to reuse a proven checklist across similar roles, cutting repetitive manual entry.
Live completion tracking
A progress bar and status badge on the applicant form recalculate instantly as items are marked done, cancelled, or reset.
Per-item audit trail
Every completed or cancelled item stamps the acting user and timestamp, giving compliance-sensitive checks a verifiable record.
Configurable escalation threshold
Set the completion percentage below which an applicant is flagged Behind, so stalled candidates surface automatically.
Automatic completion notifications
A chatter note posts to the applicant record the moment a checklist reaches 100 percent, so managers are told instead of having to check.
Conditional, role-specific items
Mark items such as Background Check or Right-to-Work Verification as conditional with a note explaining when they apply, keeping checklists relevant.
Bulk template assignment
Select multiple applicants from the list view and apply or replace a checklist template across all of them in a single action.
Manager oversight dashboard
A dedicated list and kanban view group every applicant with a checklist by status, giving team leads pipeline-wide visibility at a glance.
How it works
Build a template
Create a reusable checklist template with required and conditional items for a role or department.
Apply it to applicants
Load a template on a single applicant or assign it in bulk to every candidate in an open position.
Track progress live
Mark items done, cancelled, or reset from the applicant form and watch the completion bar and status badge update instantly.
Monitor from oversight
Review every applicant's checklist status in one list or kanban view and catch anyone flagged Behind before it becomes a problem.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. It works alongside pipeline stages and adds a structured, itemized checklist on top of each applicant record so you can track discrete tasks, not just the overall stage.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Applicant Checklist (Recruitment)
Per-applicant hiring checklists cloned from reusable templates, with live completion tracking, per-item audit trails and configurable escalation — so a skipped step surfaces before it becomes a compliance problem.
Buy on Odoo App Store