One place to see your project’s true cost in real time
Project Costing consolidates timesheets, purchase orders, and accounting entries into a single budget-vs-actual dashboard — with drill-down to every source transaction, WIP tracking, milestone penalties, and grant costing sheets, all built on Odoo’s analytic accounting.
The problem
Labor, materials, and accounting entries live in three separate parts of Odoo, so answering “are we over budget, and by how much?” means manually stitching together timesheets, purchase orders, and journal entries. By the time the numbers are reconciled by hand, the project is often already over-run and the window to act has closed.
The solution
Project Costing pulls timesheet costs, committed purchase orders, and posted accounting entries into one consolidated view per project, with budget-vs-actual tracking, threshold alerts, WIP monitoring, and spend-velocity forecasting — so managers see the true cost picture while there is still time to steer it.
Everything a project’s cost picture needs
Every capability below is implemented in the module.
Consolidated Cost Dashboard
See timesheet costs, purchase orders, and accounting entries for a project in one Costing tab, with every summary figure clickable through to its underlying transactions.
Budget vs. Actual Tracking
Define budgets by cost category and phase, then track live actuals against them with automatic warning and danger thresholds the moment a project approaches its limit.
WIP Tracking and One-Click Reconcile
Record work-in-progress by cost category, monitor aging with a dedicated report, and reconcile WIP against billed amounts in a single action — with automatic reversal once an invoice is completed.
Timesheet-to-Ledger Posting
Validate timesheet costs before they post, route them through configurable posting rules with batch approval gates, and see clear posting status with a safe reversal path if something needs correcting.
Milestone Penalty Simulator
Define fixed, percentage, or tiered penalty conditions tied to milestones, preview the exact amount before it applies with a live simulator, and keep a transparent audit log of every penalty charged.
Grant and Proposal Costing Sheets
Build structured costing sheets for grant proposals, then carry the same project forward into post-award budget-vs-actual tracking, with a print-ready export for compliance reporting.
Material Requisitions
Raise project material requisitions with supplier-pricing-based cost estimates, and generate the resulting purchase order in one click.
Live Margin and Forecast
Track real-time margin and a project-level profit and loss from combined labor and financial data, plus a spend-velocity forecast of where the project is heading.
Opportunity to Project in One Click
Convert a won CRM opportunity directly into a fully costed project, carrying the sales-to-delivery handoff forward without re-entering data.
How it works
Configure budgets and rules
Set project budgets by category and phase, and configure posting and penalty rules for the project type.
Costs flow in automatically
Timesheets, purchase orders, and WIP entries feed the consolidated Costing tab as work happens.
Validate, post, and reconcile
Review and post timesheet costs to the ledger, reconcile WIP against billed amounts, and simulate any milestone penalties.
Track margin and act early
Watch budget-vs-actual, margin, and forecast at a glance, and drill into the source transaction the moment a number looks off.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No — it builds on top of it. Project Costing uses Odoo’s analytic accounting substrate for every actual and committed figure, then adds the budget-vs-actual dashboard, WIP tracking, timesheet-to-ledger posting, and penalty and grant workflows that native Odoo does not provide.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Project Costing — Consolidated Cost, Budget, WIP & Profitability
Labor, materials and journal entries consolidated into one drill-down view of budget, WIP, margin and forecast — with timesheet-to-ledger posting, penalty simulation and grant costing sheets.
Buy on Odoo App Store