Prove Every Worker Has the Right, In-Date PPE At Any Moment
PPE Issuance & Tracking takes protective equipment from catalog to disposal — issuance, inspection, expiration, and replacement — with a compliance dashboard EHS managers, supervisors, and employees can trust.
The problem
Spreadsheets and paper receipts cannot enforce PPE expiration, trigger inspection reminders, or prove compliance during an audit. When protective equipment expires unnoticed or an inspection is skipped, the result is regulatory exposure and, in the worst case, an injury traceable to a protective failure.
The solution
PPE Issuance & Tracking gives EHS teams a single Odoo app that carries every PPE item from catalog through issuance, recurring inspection, expiration, and disposal — with a color-coded dashboard, role-based views, and one-click replacement so nothing lapses silently.
Everything EHS needs to prove compliance
Every capability below is implemented in the module.
PPE Catalog & Lifecycle Metadata
Maintain a categorized catalog of protective equipment with useful life, inspection interval, hazard indications, and standard cost captured once and reused across every allocation.
Issue-Request Approval Workflow
Employees and supervisors raise PPE requests that route through submit, approve, and issue steps, replacing informal handouts with an auditable approval trail.
Allocation Rules Engine
Match required equipment to a department or job automatically, so the correct PPE for a role is never left to guesswork.
Per-Employee Allocation History
Every allocation records who holds what protective equipment, since when, and for how long, closing the primary compliance question with a full audit trail.
Recurring Inspection Scheduling
Schedule and log recurring inspections with pass, fail, or needs-repair results, keeping issued equipment serviceable and building the evidence trail regulators expect.
Visual Lifecycle Status
Color-coded status — active, expiring soon, expired, inspection due, returned, disposed — is visible directly in lists, kanban cards, and the dashboard, no need to open a record to know its state.
One-Click Replacement & Disposal
Retire expired, damaged, lost, or recalled equipment and issue its replacement in a single action, instead of manually creating a new record from scratch.
Bulk Allocation & Rules Wizard
Allocate one piece of equipment to an entire department or job in a single wizard run, driven by the allocation rules engine or a manual employee pick.
Compliance Dashboard, Receipts & Reminders
A kanban, graph, and pivot dashboard groups allocations by lifecycle status, printable signed receipts document every issuance, and daily cron reminders alert the right person before expiration or inspection lapses.
How it works
Catalog & Configure
Define PPE categories and catalog items with useful life, inspection interval, and cost, then set allocation rules by department or job.
Request & Approve
Employees or supervisors submit an issue request; an approver reviews and approves it before any equipment leaves the shelf.
Issue, Inspect & Track
Approving a request creates the allocation record; recurring inspections are scheduled and logged, and the dashboard tracks status in real time.
Replace or Dispose
When equipment expires, fails inspection, or is lost or damaged, replace it in one click or record its disposal with a reason, keeping the record audit-ready.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. PPE Issuance & Tracking depends only on the standard Odoo hr and mail apps and works as a fully standalone application — there is no requirement to install Inventory, Purchase, or a separate EHS suite.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
PPE Issuance & Tracking
A PPE catalog with lifecycle metadata, approved issue requests and an allocation rules engine — with recurring inspections, one-click replacement and a compliance dashboard.
Buy on Odoo App Store