Run Your Dojo Like a Real Business
Track students, belts, classes, attendance, tuition and waivers in one place — built for martial arts schools that have outgrown spreadsheets and paper sign-in sheets.
The problem
Dojo owners run their schools on a patchwork of paper attendance sheets, spreadsheets for belt progression, sticky-note tuition reminders and binders full of liability waivers. Every hour spent reconstructing who is due for grading, chasing a late payment, or hunting for a signed waiver is an hour not spent teaching or growing the school — and the strain only grows as the roster passes a few dozen students or a second discipline joins the schedule.
The solution
Martial Arts Dojo Management gives every dojo a single home for student profiles, per-style belt ladders, class scheduling, attendance, tuition and digital waivers. Promotion eligibility is tracked automatically, certificates print themselves, and a real-time dashboard shows attendance, revenue and outstanding balances at a glance — so the front desk runs itself and the mat gets your full attention.
Everything a dojo needs to run day to day
Every capability below is implemented in the module.
Student Profiles & Safety Info
Keep photos, emergency contacts, guardian details and medical or injury notes on every student, with minors and their guardians flagged automatically from date of birth.
Per-Style Belt Ladders
Give every discipline — Karate, BJJ, Taekwondo, Judo or any style you teach — its own ordered belt hierarchy, so a single student can hold a different rank in each style they train.
Promotion Tracking, Bulk Grading & Certificates
Attendance and time-at-rank requirements are checked automatically to flag who is ready to test, promote a whole class in one pass with the bulk promotion wizard, and print a certificate for every promotion.
Class Scheduling & Attendance
Schedule recurring classes by style, assign an instructor, cap capacity and fill the roster automatically, then capture present, late, absent and excused status for every session.
Membership Plans & Tuition Billing
Bill monthly, quarterly or annual memberships and prepaid class packs, register payments with one click, and let overdue charges flag themselves through a daily automated check.
Digital Waivers & Consent
Collect signed liability waivers and minor-consent agreements online through the member portal, keeping every student’s legal paperwork on file and searchable.
Real-Time KPI Dashboard
See active students, attendance rate, revenue this month and outstanding balances at a glance, with students-by-style and revenue-by-month breakdowns.
Guided Setup Wizard
Get a working system on day one — the setup wizard creates your chosen styles and their full belt ladders in a single step, no manual configuration required.
Member & Parent Portal
Give students and parents of minors self-serve access to rank progress, attendance history, tuition status and waiver signing, without a single phone call to the front desk.
How it works
Set Up Your Dojo
Run the setup wizard to create your martial art styles and their belt ladders, then add membership plans for tuition.
Enroll & Schedule
Enroll students into a style at their starting belt, schedule recurring classes, and assign instructors and capacity.
Track Attendance & Grade
Capture attendance every session, then use the eligibility engine and bulk promotion wizard to grade students and print certificates.
Bill & Report
Generate tuition automatically from membership plans, register payments, and monitor the dashboard for revenue, attendance and outstanding balances.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. Version 1 tracks tuition charges, due dates and overdue status and lets you register payments manually. It is designed to sit alongside your existing payment collection process rather than replace it.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Martial Arts Dojo Management
Student profiles, per-style belt ladders, bulk grading and certificates, class attendance, tuition billing and digital waivers — with a KPI dashboard and member portal.
Buy on Odoo App Store