Run your gym from one unified record instead of five disconnected tools
Gym Management System brings member profiles, membership billing, attendance, trainer assignments, class scheduling, and workout & diet plans into a single Odoo app — so front-desk staff, trainers, and owners always see the same up-to-date member record.
The problem
Gyms run membership tracking in a spreadsheet, billing in a separate system, trainer-member coordination over WhatsApp, and workout or diet plans nowhere structured at all. Renewals get missed, at-risk members go unnoticed, and staff can never answer "what's the full story on this member?" without checking four different places.
The solution
Gym Management System gives every member a single record covering membership status, billing, attendance, trainer, workout and diet plans, and progress history. Renewal reminders fire automatically, trainers see only their assigned members, and members can check their own status through a self-service portal — all without leaving Odoo.
Everything a gym needs, in one app
Every capability below is implemented in the module.
Unified Member Record
Membership, attendance, workout & diet plans, and progress history in a single dashboard-style member form.
Membership Plans & Auto-Invoicing
Monthly, quarterly, annual or class-pack plans each auto-create their own invoicing product, so billing and membership never drift apart.
Configurable Renewal Reminders
Define multiple email touchpoints (e.g. 14 and 3 days before expiry) sent automatically by a daily cron, cutting the churn that a single fixed alert misses.
Attendance & Check-In Tracking
Log check-in and check-out with computed visit duration, giving a clear historical view of member engagement.
Trainer Management & Scoped Visibility
Trainer profiles with specializations and capacity; each trainer's login sees only the members assigned to them — a boundary that is visible, not silent.
Class & Personal Training Scheduling
A calendar view for group classes and 1:1 sessions, with capacity limits enforced automatically.
Workout & Diet Plan Builder
Assign structured workout routines by day and exercise, and diet plans with meals and daily calorie/macro targets, per member.
Body Measurement & Churn-Risk Tracking
Weight, BMI and body measurements build a progress history, while an automatic churn-risk flag surfaces members likely to lapse.
Multi-Branch & Equipment Management
Run several locations with branch-scoped records and consolidated revenue/attendance reporting, plus equipment inventory with maintenance scheduling.
How it works
Set up the gym
Create branches, membership plans, trainers and reminder rules once from the Configuration menu.
Register a member
Add the member's profile, assign a branch and trainer, then confirm a membership and generate its invoice.
Run the daily activity
Track check-ins, run classes, and assign workout, diet and measurement entries as trainers work with members.
Stay ahead of churn
Renewal reminders fire automatically, and members track their own status, attendance and plans from the portal.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
Each membership plan auto-creates its own invoicing product. Confirming a membership lets you generate its invoice with one click, and renewing a membership creates the follow-on record with a single action — billing and membership status never drift apart.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Gym Management System
Memberships, billing, attendance, trainers, classes, workout and diet plans and a member portal on one record — with renewal reminders and churn-risk tracking.
Buy on Odoo App Store