The complete equipment lifecycle, from request to retirement in one app.
Employee equipment requests, multi-level approval, stock allocation, custody tracking, returns, repairs and one-click offboarding — all in one Odoo app, with a self-service portal for employees.
The problem
Laptops, phones, monitors and licenses get requested over email, approved in ad-hoc chats, and handed out with no record of who has what. When equipment breaks, is returned, or an employee leaves, there is no audit trail to fall back on — just spreadsheets, guesswork, and lost assets.
The solution
Employees request equipment from a self-service portal, Department Managers and HR approve in sequence, and approved requests move real stock to the requester. Every assignment, return, repair and transfer is logged, so custody, condition and cost are always traceable — right through to one-click offboarding.
Everything you need to run equipment operations
Every capability below is implemented in the module.
Employee Equipment Requests
Self-service submission of hardware and software requests, organized by category such as laptop, phone, monitor, license or tool.
Multi-Level Approval Workflow
Requests route through configurable Department Manager and HR Officer approval steps, with explicit rejection reasons when a request is declined.
Stock-Backed Allocation
Approving a request creates a real internal stock transfer to the requester, so nothing is issued that is not actually on hand.
Custody and Assignment Tracking
Every handover creates a time-stamped assignment record showing exactly who holds what equipment and since when.
Condition-Classified Returns with Photos
Returns are classified good, damaged by user, damaged in transit or configuration dispute, and captured with photo evidence.
Repair Management
Send equipment out for vendor or in-house repair, track the expected return date, and resume custody automatically once it comes back.
Transfers and One-Click Offboarding
Reassign equipment between employees or locations, or recover every asset from a departing employee in a single action.
Warranty, Cost and Barcode Labels
Track purchase cost and warranty dates, and print QR-coded labels for fast physical identification and audit.
Employee Self-Service Portal
Employees without a backend seat can submit requests, confirm receipt, and see their assigned equipment from a browser.
How it works
Request
An employee submits an equipment request from the backend or the portal, picking a category and quantity.
Approve
The request routes through Department Manager and HR Officer approval, with a reason recorded if it is rejected.
Allocate and Assign
Approval creates a stock transfer and a custody assignment record for the employee.
Return, Repair or Offboard
Equipment comes back through a condition-classified return, vendor or in-house repair, or a one-click offboarding when the employee leaves.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
Approving a request creates a real internal stock transfer via Odoo Stock, so allocated equipment is actually removed from available stock, not just noted on a form.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Equipment Request & IT Operations
Request, approve, allocate, return, repair and retire company equipment on one stock-backed custody trail — with photo-classified returns, warranty and barcode labels, and one-click offboarding.
Buy on Odoo App Store