Know exactly who holds every company asset
Employee Custody Management turns spreadsheets and email threads into one auditable system for issuing, tracking, and recovering laptops, phones, vehicles, tools, and equipment across your company.
The problem
Laptops, phones, vehicles, uniforms, and tools move from employee to employee with no single record of who holds what. When someone transfers, goes on leave, or exits, HR and IT scramble through spreadsheets and email threads to reconstruct custody — and equipment simply disappears with no defensible audit trail.
The solution
Employee Custody Management gives every asset a documented lifecycle: request, approval, assignment, acknowledgment, and return. A live dashboard shows who holds what right now, overdue items are flagged automatically, and every handoff and return is captured with condition notes for a complete, auditable history.
Everything you need to hold employees accountable
Every capability below is implemented in the module.
Live custody dashboard
A kanban board grouped by status shows every active custody at a glance, with list and pivot/graph views for filtering by employee, department, and asset type.
Full custody lifecycle
A clear statusbar moves every record through draft, submitted, approved, assigned, acknowledged, and returned so nobody has to guess where an item stands.
Submit, approve, or refuse
Custody requests go through an explicit approval step, with one-click Approve or Refuse actions and full visibility into who requested what and why.
Automatic overdue alerts
A scheduled action checks return dates every day, flags overdue custody with a visible badge across every view, and logs an activity for the responsible manager.
Guided return with condition capture
A return wizard walks the holder through de-allocation while recording the asset's condition, and documenting any damage or loss on the spot.
Custody transfer between employees
A dedicated transfer wizard reassigns an asset from its current holder directly to a new one in a single documented step, with no separate return-then-reissue cycle.
Categorized asset registry
A lightweight asset catalog organizes laptops, phones, vehicles, uniforms, tools, and access cards into equipment categories, each with its own status and cost.
Employee self-service portal
Employees see everything currently in their custody from the standard Odoo portal, acknowledge receipt of a new assignment, and request a return from any device.
Complete audit trail
A per-asset history stat button and per-employee custody records give a chronological, defensible record of every holder, transfer, and return, with cost tracked throughout.
How it works
Register assets
Add laptops, phones, vehicles, and equipment to the registry with a category, reference, and cost.
Request and approve
A custody record is submitted and routed for approval, with a clear Approve or Refuse decision.
Assign and acknowledge
An approved request becomes an active assignment, and the holder acknowledges receipt from the portal.
Return and audit
A guided return wizard captures condition and closes custody, leaving a complete audit trail behind.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. Employee Custody Management tracks the custody relationship — who is holding an asset and for how long — alongside a lightweight cost field for accountability. Depreciation schedules and financial asset accounting remain the job of Odoo's Accounting/Assets apps.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Employee Custody Management
A live custody dashboard over the full issue-to-return lifecycle, with submit-approve-refuse workflow, overdue alerts, guided returns with condition capture and employee-to-employee transfers.
Buy on Odoo App Store