A defensible record for every transmittal and submittal your project sends
Log, send, and track construction drawings, RFIs, specifications, and submittals with controlled numbering, revision history, and recipient acknowledgement — so you can always prove who was sent what, when, and what happened next.
The problem
Drawings, RFIs, specifications, and submittals move between contractors, subcontractors, consultants, architects, and clients through email inboxes, shared drives, and spreadsheet logs. When a revision is lost, misaddressed, or its approval status is unclear, the result is rework, schedule slippage, and disputed claims with no audit trail to fall back on.
The solution
Construction Transmittals & Submittals gives document controllers a single, construction-native register: every exchange is numbered, dated, and addressed to named stakeholders, tracked through a structured approval workflow, and backed by automatic revision history and recipient acknowledgement — so the record speaks for itself.
Everything a document controller needs
Every capability below is implemented in the module.
Transmittal & Submittal Register
Log every outgoing and incoming document exchange in one controlled register, with sequential numbering, dates, and a full audit trail for drawings, specs, RFIs, and samples.
Multi-Stakeholder Addressing
Address each transmittal to contractors, subcontractors, consultants, architects, engineers, clients, and vendors, with each recipient's role recorded on the record.
Recipient Acknowledgement Tracking
Track whether each named recipient has received and acknowledged a transmittal, with progress visible inline on the register — the difference between "we sent it" and "they got it."
Multi-State Approval Workflow
Move documents through Draft, Submitted for Review, Approved, Revise & Resubmit, Issued, and Closed states with clear statusbar buttons at every step.
Document Revision Control
Every document keeps a full revision history; issuing a new revision automatically supersedes the prior one, so "which revision was issued" is always answerable.
Configurable Types & Delivery Mediums
Define your own transmittal and submittal types and delivery mediums — email, courier, hand delivery, or custom methods — to match how your firm actually works.
Overdue & Outstanding Dashboard
A dedicated register surfaces submittals still awaiting review, approval, or acknowledgement past their due date, so nothing slips silently.
Construction Lifecycle Phases
Tag every document to a construction phase — planning, design, procurement, construction, commissioning, or handover — for organization and reporting.
Project Integration & Printable Cover Sheets
A smart button on each project links straight to its transmittals, and every transmittal can generate a professional printable cover sheet for compliance records.
How it works
Log the document
Create a transmittal or submittal, attach the document, and set its type, medium, and construction phase.
Address & send
Add recipients with their stakeholder role and send the transmittal by email directly from the record, attachments included.
Track review & acknowledgement
Move the record through the approval workflow while recipients' receipt and acknowledgement status update inline.
Revise & report
Issue a new revision when needed — the prior one is automatically superseded — and print a cover sheet or pull the overdue dashboard for audit-ready records.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. It depends only on Mail and Project and runs as a standalone document register — no job costing, HSE, or scheduling suite is required to use it.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Construction Transmittals & Submittals
A controlled transmittal and submittal register with revision history, multi-stakeholder addressing and recipient acknowledgement — plus an overdue dashboard and printable cover sheets per project phase.
Buy on Odoo App Store