Reception that notifies hosts the moment guests arrive
A complete visitor management system for offices, factories, and gated sites: check visitors in and out, alert hosts instantly by email and SMS, issue QR badges, and see who is on-site in real time.
The problem
Paper logbooks cannot be searched or reported on, spreadsheets have no check-out enforcement or badge printing, and generic contact records were never built for the walk-up guest, verify identity, notify host, track dwell time workflow. The result: missed host alerts, no live count of who is on-site, no compliance documents, and hours of manual data entry.
The solution
Visit Management System gives reception one screen to register, check in, and check out every visitor, fires a reliable email and SMS alert to the host the instant they arrive, issues a QR-coded badge automatically, and keeps a live occupancy board so security always knows who is in the building.
Everything a front desk needs
Every capability below is implemented in the module.
Live On-Site Occupancy Board
A real-time board of every checked-in visitor, filterable by location, answers the safety and evacuation question at a glance instead of digging through a log.
Host Notifications That Fire
Email, an Odoo activity, and optional SMS reach the host the moment their guest checks in, with a visible host-notified confirmation on the visit record.
QR Badges and Printable Passes
Every check-in issues a unique QR-coded badge with a configurable validity window and a printable PDF pass for desktop or thermal printers.
Category-Driven Compliance
Visitor categories such as Guest, Contractor, or Vendor automatically require an NDA, a photo, vehicle details, or manager approval before check-in is allowed.
NDA, Signature, and Photo Capture
Compliance documents, an on-screen signature, and a visitor photo are captured as part of the check-in flow, not bolted on afterward.
Repeat-Visitor and Watchlist Recognition
A visitor master record recognizes returning guests for faster re-entry and flags barred or unwanted individuals before they reach the desk.
Multi-Location Management
Configure any number of sites or floors, each with its own capacity limit and an over-capacity flag when a location fills up.
Gate and Vehicle Entry Tracking
License plate, vehicle type, and owner are logged against the visit for gated and industrial sites, alongside optional belongings storage tracking.
Public Pre-Registration and Visitor Portal
A mobile-responsive web form lets hosts or visitors pre-register before arrival, and a self-service portal lets visitors review their visit history.
How it works
Register or Pre-Book
A host books an expected visitor, or a guest pre-registers through the public web form ahead of arrival.
Check In at the Desk
Reception confirms the visitor, captures a photo and any required NDA signature, and issues a QR badge.
Host Is Notified Instantly
Email, SMS, and an Odoo activity reach the host the moment the badge is issued, with confirmation on the record.
Check Out and Pass Expires
The visitor checks out, dwell time is logged automatically, and the badge is no longer valid for re-entry.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
Yes. Every check-in fires an email and an Odoo activity to the host by default, and SMS can be enabled as an additional channel — the visit record shows a visible host-notified confirmation so reception can see it went out.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Visit Management System
Check-in and check-out with reliable host notifications, QR badges, and a live occupancy board — a front-desk workflow paper logbooks were never built for.
Buy on Odoo App Store