One record for every shoot from inquiry to delivery
Photography & Videography Studio Management replaces the booking tool, spreadsheet, shared drive and invoicing app studios stitch together, with one Odoo app that tracks every request, crew, cost and document from first inquiry to final delivery.
The problem
Studio managers juggle a booking tool for intake, a spreadsheet for job costing, a shared drive for contracts and proofs, and a separate invoicing tool — with no single record tying a client request to its crew, costs, documents and deliverables. Requests arrive by phone, email and web form with no unique reference and no status the client can track, planned costs are never reconciled against actual crew hours, equipment and subcontractors, and contracts and model releases live in email with no versioning or expiry reminders.
The solution
Photography & Videography Studio Management gives every studio one kanban pipeline from website intake to delivery: rules-based crew and equipment assignment, shoot and editing sessions with deliverable checklists, planned-vs-actual job costing by category, typed and versioned documents with expiry reminders, one-click quotations and invoices through Sales, and a live client portal — all in plain studio language, no finance jargon required.
Everything a studio needs, in one app
Every capability below is implemented in the module.
Website Intake & Kanban Pipeline
Clients submit requests from a public web form or the backend; every request gets a unique sequence number and moves through a customizable stage pipeline on a visual kanban board instead of a list.
Rules-Based Crew Assignment
Configure teams, crew members and the services each team offers, then assign the best-fit team automatically based on current workload — no more manual triage of every inquiry.
Shoot Scheduling & Equipment Reservation
Book shoot, editing and delivery sessions on a calendar with assigned photographers, and reserve cameras, lenses, lighting and studio space with an automatic double-booking guard.
Job Costing, Planned vs. Actual
Track cost lines by category — materials, labor, subcontractors, equipment, travel — on every request, with automatic planned-vs-actual variance and a simple one-step approval instead of finance-heavy multi-level sign-off.
Typed, Versioned Documents
Attach contracts, model releases, property releases, proof sheets and print orders to the request they belong to, track a draft-to-archived status, and keep a full version history with rollback.
Expiry & Renewal Reminders
A daily check flags model releases and contracts nearing their expiry date and schedules a to-do for the responsible user, so a release never lapses unnoticed.
Session Workflow & Deliverables
Every shoot moves through scheduled, in-progress, completed and delivered stages with a deliverable checklist and progress bar, so nothing — edits, prints, files — is missed before handoff.
Quotation, Project & Invoicing
Turn an approved request into a Sales quotation and a Project with one click, using your photography package catalog, then invoice from timesheets and sessions without re-keying anything.
Client Portal & Reporting
Clients track their request status, sessions and documents from a self-service portal, while managers get pivot and graph analysis of requests, budgets and costs across services, teams and photographers.
How it works
Client submits a request
A request arrives from the website form or backend with a unique reference, service and event details, and lands on the kanban pipeline.
Team & shoot get assigned
A crew is routed to the request, sessions are scheduled with equipment reserved, and a quotation and project are generated from the service catalog.
Shoot runs, costs and documents build up
Sessions move through their status workflow with deliverable checklists, while planned and actual costs and versioned documents accumulate against the request.
Client is delivered, studio reviews profitability
Deliverables are marked done, the client tracks and downloads everything from the portal, and managers review budget-vs-actual and profitability across every shoot type.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. It builds on them: quotations are created through Odoo Sales, each booked shoot becomes an Odoo Project, and billable hours are tracked with Timesheets. You get a photography-specific front end without losing any of that functionality.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Photography & Videography Studio Management
Website intake, rules-based crew assignment, shoot scheduling with equipment reservation, planned-vs-actual job costing and versioned contracts with expiry reminders — plus a client portal.
Buy on Odoo App Store