One gate pass for every visitor and every shipment
Issue, approve and track visitor and goods gate passes with a QR-coded pass, overstay alerts and GRN linkage — all in one Odoo app.
The problem
Reception desks and gatehouses still track visitors, contractors and incoming goods on paper logs or spreadsheets. Nobody can quickly answer who is on-site right now, how long a visitor has overstayed, or which internal document a delivery belongs to — leaving gaps that surface during audits and emergencies.
The solution
A single gate pass record for people and goods, with a clear officer/approver/manager permission model, automatic overstay flags, a printable QR-verified pass, and a direct link to the incoming goods receipt — so every entry and exit is logged, approved and reportable from one screen.
Everything the gate needs
Every capability below is implemented in the module.
Visitor & Goods Passes in One Model
Issue passes for visitors, contractors, employees or goods with a single record type, each with in/out direction and its own detail panels.
Check-In / Check-Out Timestamps
Every arrival and departure is timestamped automatically, giving you a verifiable, audit-ready record of who and what crossed the gate.
Clear Approval & Permission Model
Officer, Approver and Manager roles define exactly who can create, edit, approve and reset a pass — with an in-app permission matrix so nothing is left to guesswork.
Overstay Alerts
Configurable validity hours per gate flag any checked-in pass that runs past its allowed duration, with a ribbon, red row and a dedicated Overstay filter so guards can act.
QR-Coded Printable Pass
Print a formatted pass with an embedded QR code for fast, tamper-resistant verification at the gate.
Goods Lines with GRN Linkage
Record each item, quantity and unit of measure on a goods pass, and link inbound deliveries straight to their goods receipt for full traceability.
Multi-Gate Configuration
Set up any number of gates or entry points, each with its own default validity window, so multi-location sites stay organized.
Period In/Out Reporting
Pivot, graph and calendar views break down gate traffic by gate, pass type and direction for managers and audits.
Bulk Import of Expected Visitors
Pre-load an expected-visitor or scheduled-delivery list ahead of a busy day using the built-in list importer — no manual one-by-one entry.
How it works
Set up gates
Configure your gates or entry points, default validity hours, and the gate-pass sequence to match your site.
Issue the pass
The gate officer creates a visitor or goods pass with visitor, vehicle, or item details and submits it for approval.
Approve & check in
An approver signs off the pass, then the guard checks the visitor or goods in, starting the validity countdown.
Check out & report
Check out on departure, print the QR pass at any stage, and review in/out activity from the reporting views.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
Yes. A single pass type field covers visitors, contractors, employees and goods, with a dedicated goods line grid and GRN link for incoming deliveries.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Gate Pass For Visitors
Visitor and goods passes in one place, with check-in and check-out timestamps, approvals, overstay alerts and a QR-coded printable pass — plus GRN linkage for incoming deliveries.
Buy on Odoo App Store