Scholarship management, standalone from day one
Configure scholarship types, evaluate applications against clear eligibility rules, approve awards, reduce fees automatically, and invoice sponsors — all inside Odoo, with no student information system to adopt.
The problem
Scholarship coordinators track awards in spreadsheets, email threads, and disconnected finance tools. Eligibility decisions are inconsistent, fee discounts are applied by hand, sponsors chase invoices that never arrive, and nobody can prove where the money went at audit time.
The solution
Education Scholarship Management gives coordinators one place to configure scholarship types, run applications through a transparent eligibility engine, approve awards, apply fee reductions automatically, invoice and reconcile sponsors, and hand students and guardians a self-service portal for status — all standalone, with no SIS required.
Everything a scholarship office needs
Every capability below is implemented in the module.
Scholarship Types & Eligibility Rules
Define merit, need-based, sponsored, or waiver programs, each with its own eligibility rules engine that shows applicants exactly why they qualify or are declined.
Application Intake & Evaluation Workflow
Move every application through a clear, auditable stage-by-stage workflow from submission to decision, with the reasoning behind each outcome kept on the record.
Award Management & Certificates
Track every award from approval through disbursement, categorized by type, course, and batch, and print a certificate directly from the award record.
Automatic Fee Reduction
Approved awards apply their reduction directly against the student's fees, turning a scholarship decision into a real billing outcome without manual entry.
Sponsor Invoicing & Payment Lifecycle
Bill sponsors for the awards they fund and follow the full loop — invoice, disbursement confirmation, payment reminders, and reconciliation — from a single sponsor view.
Disbursement Tracking & Confirmation
Record when funds or fee waivers are actually applied and confirm each disbursement against its accounting entry, giving finance and sponsors a real audit trail.
Students, Courses, Batches & Academic Years
Model students alongside courses, batches, and academic years so every award is scoped correctly and reportable at the cohort level — no external SIS needed.
Automated Email Notifications
Applicants and sponsors are notified automatically on approval and disbursement, and a scheduled reminder follows up on unpaid sponsor invoices — no manual outreach.
Student & Guardian Self-Service Portal
Students see their own scholarship and application status; linked parents or guardians see the same for their dependents — cutting coordinator inquiries for K-12 and higher ed alike.
How it works
Configure
Set up scholarship types, eligibility rules, courses, batches, and academic years with the guided setup wizard.
Apply & Evaluate
Students apply; the eligibility engine evaluates each application and shows exactly why it qualifies or is declined.
Award & Reduce Fees
Approve the award, apply the fee reduction, and generate a certificate — automatically.
Invoice & Disburse
Bill the sponsor, confirm disbursement, and track payment through to reconciliation, with students and guardians updated via the portal.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. Education Scholarship Management is standalone. It ships its own students, courses, batches, and academic years, so you can run scholarships without adopting a separate SIS.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Education Scholarship Management
Scholarship types with eligibility rules, application evaluation, awards and automatic fee reduction — plus sponsor invoicing, disbursement tracking and a student and guardian portal.
Buy on Odoo App Store