Catch every donation referral before it is too late to help
A vendor-neutral clinical module that tracks every organ-donation referral from identification through specialist-nurse handoff, consent and brain-stem-death testing — with colour-coded timing alerts that flag a referral before the viability window closes.
The problem
When a referral reaches the organ procurement team after the family has already been approached or life support withdrawn, the donation opportunity is gone. Hospitals run this time-critical handoff on phone calls and spreadsheets, with no deadline awareness, no structured fields, and no record of who owns the case at any given moment.
The solution
Every referral carries a live, colour-coded timing guard — on track, approaching, or overdue — built from a configurable viability window and ischaemic-time threshold. Specialist-nurse handoff, consent, brain-stem-death testing, and outcome are captured as discrete fields with a full chatter audit trail, so nothing depends on memory or a phone call.
Everything a donation-referral team needs
Every capability below is implemented in the module.
Active Timing Guard
Every referral computes a live time-criticality status — on track, approaching, or overdue — from a configurable viability window, so the core failure mode is impossible to miss.
Warm Ischaemic Time Alerts
Warm ischaemic time is recorded in minutes and automatically flagged against a configurable threshold, turning an inert number into an active clinical warning.
Specialist-Nurse Handoff
Marking a referral as nurse-contacted assigns a current owner and, on confirmation, schedules a to-do activity for that owner, making the handoff explicit and trackable.
Structured Clinical Fields
Donor register status, family-approach method, brain-stem-death testing, and authorisation outcome are captured as discrete fields instead of buried in free-text notes.
Auto-Sequenced Referrals
Every referral and patient record is assigned a unique, human-readable reference (ORGAN/YYYY/NNNNN and PT/YYYY/NNNNN) for audit and cross-team communication.
Family-Approach Safeguard
A dedicated check flags the moment a family was approached before the specialist nurse was even contacted — the specific ordering error that makes a referral too late.
Patient-Linked Register
A standalone patient record links every admission to its donation referrals, with a smart button and referral count so staff can navigate straight from patient to case.
Status Workflow & Audit Trail
A Draft, Confirmed, Done, Cancelled lifecycle with full chatter tracking preserves a defensible, timestamped record of every decision for governance review.
Vendor-Neutral Setup
The module ships its own lightweight patient record and runs standalone on any Odoo 20 database — no proprietary hospital-management base module required.
How it works
Log the Referral
Record the referral trigger, pathway, and referring clinician the moment a potential donor is identified.
Hand Off to the Specialist Nurse
Mark the specialist nurse contacted, assign a current owner, and let the system schedule a to-do activity automatically.
Track Consent & Testing
Capture donor register checks, family-approach timing, brain-stem-death testing, and warm ischaemic time as the case progresses.
Confirm or Close
Advance the referral through Confirmed to Done — or cancel it — with every step preserved in the chatter audit trail.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. It ships its own lightweight patient record, so it installs and runs standalone on any Odoo 20 database — no proprietary hospital system required.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Organ Donation Referral & Coordination
An active timing guard with warm ischaemic time alerts and a family-approach safeguard — plus specialist-nurse handoff and structured clinical fields on a patient-linked register.
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