Run your visa agency with total clarity from first enquiry to final approval.
Centralize every applicant, document and deadline in a single pipeline — configurable visa types, dependent cases, automated reminders and a client portal, built for immigration consultancies.
The problem
Visa and immigration consultancies track cases across spreadsheets, shared drives and email threads. Documents get attached to the wrong applicant, deadlines slip past unnoticed, and when a client asks where their application stands, the honest answer is often “let me check.”
The solution
Visa Agency Management gives every applicant, document and deadline one home. A visual pipeline shows exactly where each case sits, dependents and their paperwork stay linked to the primary application, and reminders fire automatically before a deadline is missed.
Everything a visa agency needs
Every capability below is implemented in the module.
Configurable Visa Types
Define visa categories such as Student, PR, Visitor or Spouse — each with its own required-document checklist, processing days and color.
Visual Case Pipeline
A kanban board with stage columns, priority stars, deadline highlighting and consultant avatars shows every case status at a glance.
Document Checklist & Bulk Upload
Attach and track required documents per application with a built-in checklist, and upload multiple files at once instead of one by one.
Dependent Visa Management
Link spouses, children and other dependents to a primary application, each with their own document set and status.
Deadline & Interview Reminders
Submission and interview dates are surfaced with activity reminders and danger-state decorations so nothing is missed.
Analytics Dashboard
A dedicated dashboard breaks applications down by stage and country, turning case data into a visible view of pipeline health.
Converted vs. Lost Tracking
Mark an application Converted or Lost with one click and keep a clear record of win rate across the agency.
Printable Reports
Generate an application summary and a sworn affidavit report directly from any case, ready to print or share.
Client Self-Service Portal
Applicants log in to track their status, view their document checklist and upload files themselves, cutting back-and-forth email.
How it works
Configure the basics
Set up visa types, required documents and pipeline stages to match how your agency works.
Log the application
Create a case for the applicant, assign a visa type and country, and add any dependents.
Track to approval
Move the case through the pipeline, upload documents and get reminded ahead of every deadline.
Close and report
Mark the case Converted or Lost, generate a printable report, and watch outcomes roll up on the dashboard.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
Yes. Applicants log into the Odoo portal to view their case status, download or upload documents and see their progress bar, without emailing the agency.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Visa Agency Management
Configurable visa types on a visual case pipeline with document checklists, dependent applications and deadline and interview reminders — plus analytics and a client portal.
Buy on Odoo App Store