Your Office, Visualized Down to the Desk
Space & Occupancy Management unifies building, floor, space and desk planning with an interactive visual floor plan, room booking, move requests and cost-center chargeback — all inside Odoo.
The problem
Facilities and workplace managers track who sits where, which rooms are booked, and what space costs across spreadsheets, CAD files and sticky notes. When headcount shifts or finance asks for a cost breakdown, the data is stale, manually reconciled and impossible to audit. Existing Odoo apps make it worse: list-only screens with no spatial view, and the problem split across a desk-assignment app and a separate room-booking app.
The solution
Space & Occupancy Management gives facilities teams one unified app: an interactive floor plan with drag-and-drop desk assignment and a live utilization heatmap, a governed move-request workflow, room booking with point-of-entry conflict warnings, and cost-center chargeback with a forecasting dashboard — all tied back to your existing Odoo company and HR data.
Everything a facilities team needs, in one app
Every capability below is implemented in the module.
Visual Floor Plan With Drag-and-Drop
See the full building/floor/space/desk hierarchy as an interactive map, and reassign a desk by dragging an occupant onto it instead of editing a field.
Live Utilization Heatmap
Toggle a color-coded occupancy density overlay on the same floor plan so crowded and empty zones are obvious at a glance, not buried in a percentage report.
Desk Status Lifecycle
Move a desk through assign, release, reserve, out-of-service and return-to-service states with one-click transitions, so inventory always matches reality.
Desk Move-Request Workflow
Replace email and spreadsheet move coordination with a governed submit, approve, reject, close and cancel workflow that leaves a full audit trail.
Room & Space Booking With Conflict Alerts
Book bookable rooms and spaces through a draft-to-booked lifecycle, with double-booking detection and a point-of-entry conflict warning before the booking is even saved.
Cost-Center Chargeback With Forecasting
Allocate space cost back to cost centers, generate allocations across every cost center in one click, and project cost forward with a forecasting dashboard instead of stopping at a manual confirm/reset step.
Vacancy, Utilization & Stacking Reports
Quantify vacancy and utilization percentage by floor and view standard stacking reports that show occupancy stacked by floor and department for space planning.
Cost-Center Hierarchy With Live Counts
Give every cost center a live occupant and desk count so chargeback allocations stay accurate as people and desks move, with the department hierarchy visible at a glance.
Audit Trail, ‘My Records’ & Multi-Company
Every assignment, booking and chargeback keeps a full user/timestamp/change audit trail, each coordinator can filter to their own records, and every company's spaces, occupants and costs stay fully isolated.
How it works
Map your space
Set up buildings, floors, spaces and desks once to build the hierarchy the whole app runs on.
Assign & reserve
Assign occupants to desks, book bookable rooms, and route move requests through approval.
Visualize & monitor
Watch the floor plan and heatmap update live, and track vacancy, utilization and stacking reports.
Allocate & forecast
Generate chargeback allocations to cost centers and forecast space cost ahead of the next budget cycle.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
Yes. Fixed-desk assignment and bookable-room reservation run against the same building/floor/space/desk hierarchy in one app, so you get a complete space picture instead of choosing half the solution.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Space & Occupancy Management
Drag-and-drop floor plans with a live utilization heatmap, desk moves and conflict-aware room booking — plus cost-center chargeback with forecasting.
Buy on Odoo App Store