Purchase order automation, built to be trusted
Rule-based RFQ-to-PO automation with a dry-run preview, transparent risk scoring, and a full audit log — configure it without a consultant and verify it before and after it runs.
The problem
Procurement teams lose hours every week to mechanical, repetitive steps — confirming routine RFQs, creating and validating vendor bills, chasing goods receipt — and every manual hand-off adds delay and risk. Existing automation tools force an impossible choice: single-checkbox apps that treat every order identically, or feature-heavy suites with no preview, no audit trail, and reviews that cite implementation effort and required training.
The solution
Purchase Order Automation gives you a rule engine you build in a guided form — route orders by amount, vendor, tag, product category, or warehouse — with a dry-run preview before any rule goes live and an immutable audit log of every decision. Confirmed orders can auto-generate and validate vendor bills, gated on goods receipt, with the correct accounting journal applied automatically.
Everything you need to automate purchasing, safely
Every capability below is implemented in the module.
Rule-Based Routing Engine
Auto-confirm, route to approval, or hold RFQs based on amount, vendor, vendor tag, product category, or warehouse — evaluated first-match-wins, running in real time on RFQ creation or on an hourly schedule.
Dry-Run Preview
See exactly which open RFQs a rule would affect and what decision it would make on each, before you switch the rule on.
Full Audit Log
Every automation decision — confirmed, approved, held, skipped, or overridden — is recorded with a human-readable reason, ready for finance and compliance sign-off.
Approval-Step Escalation
Route high-value or high-risk orders to a named approver mid-flow, with an approval activity scheduled automatically on the order.
Transparent Risk Scoring
A rule-based 0-100 score built from order value, vendor history, and order complexity flags risk with a visible reason — advisory only, it never confirms an order on its own.
Auto Vendor Bill Creation
Confirmed orders generate a vendor bill automatically, with journal auto-routing and validation gated on full goods receipt.
Manual Auto Process Override
Trigger or bypass automation on any single RFQ with one click — automation never traps you.
Bulk Confirm Wizard
Confirm many RFQs in one pass with a per-order success/failure report; each order runs in its own savepoint, so one failure never rolls back the batch.
Rule Effectiveness Dashboard
Pivot and graph views of the audit log show how often each rule fires, is skipped, or escalates, so you can see automation working.
How it works
Build a Rule
Define conditions — amount, vendor, tag, category, warehouse — and an action in a guided form.
Preview It
Run a dry-run to see exactly which open RFQs the rule would touch, before it goes live.
Let It Run
Activate the rule; it fires in real time on new RFQs or on the hourly schedule, creating bills and gating validation on receipt.
Review the Log
Check the audit log, pivot, and graph to see what fired, what was skipped, and why.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. On install, PO Automation ships with zero active rules — nothing runs until you create and activate a rule yourself, and you can preview its effect first with the dry-run wizard.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Purchase Order Automation
Automate RFQ-to-PO confirmation and vendor bill creation with configurable rules, a dry-run preview, and transparent risk scoring — plus a full decision log for every automated order.
Buy on Odoo App StoreMore Odoo inventory apps
Purchase Order Excel Report
One filter-and-export dialog producing five multi-sheet Excel layouts with the columns you pick, saved as reusable templates and delivered on a schedule with a branded email and a delivery log.
Purchase Order Line Number
A persistent, human-readable number on every PO line — on screen, on every printed report, and carried into receipts and vendor bills, with configurable increments and a bulk renumber action.
Purchase Order Multi Lots Selection
Several lots per purchase order line, picked or created in flow — with vendor lot references, multi-warehouse availability, per-lot cost and expiration, auto-propagated to the receipt on confirmation.
Purchase Order Multi Product Selection
Add multiple products to a purchase order or RFQ from one screen, with native vendor pricing preserved.
Purchase Order Payment Status
Vendor payment, receipt and billing status on the purchase order itself, with a computed amount due, overdue rows highlighted, follow-up activities raised automatically and a printable payment status report.
Purchase Order Prepayments
Register percentage or fixed vendor prepayments on the PO, schedule them in stages, auto-create the down-payment bill, and apply paid deposits to the final bill from one dashboard.