Property inspections built to win every deposit dispute
Standalone room-by-room inspections with weighted checklists, timestamped photo evidence, in-app signatures and automatic deposit-deduction calculations — no parent property-management app required.
The problem
When a deposit dispute reaches an adjudicator, the party with a dated, photo-backed inventory wins and the party with loose notes or memory loses. Existing apps force a trade-off: the free option treats photos, signatures and templates as customization add-ons, and the premium apps that offer structured scoring have no photo evidence or signature capture at all — the exact proof a dispute turns on.
The solution
Property Inspections & Inventories runs standalone from first install and covers the whole tenancy lifecycle — move-in, move-out, periodic and pre-sale — with room-by-room checklists, weighted mandatory-question scoring, timestamped and geotagged photos, in-app tenant signatures and an automatic, itemized deposit-deduction breakdown, all wrapped in a single PDF evidence pack.
Everything a deposit dispute needs
Every capability below is implemented in the module.
Reusable Checklist Templates
Build versioned, room-by-room checklist templates with weighted and mandatory questions, then load or duplicate them onto any inspection with one click — no blank-slate setup.
Pass/Fail Scoring with Mandatory Enforcement
Score every question pass, fail or not applicable; a single mandatory failure fails the whole inspection regardless of overall score, with a live verdict and failure count as you go.
Room-by-Room Condition & Cleanliness
Rate overall condition and cleanliness from 0 to 10 for every room, matching how inspectors actually walk a property room by room.
Timestamped, Geotagged Photo Evidence
Attach a titled, captioned photo to every checklist line item, automatically stamped with capture time and location — the proof adjudicators ask for.
In-App Tenant Signature Capture
Capture the tenant's signature directly in the inspection record before the inspector leaves, with the signatory name and signed date recorded alongside it.
Defect Tracking & Deposit Deductions
Log defects with description and estimated repair cost, mark a deductible amount, and track repair status — the deduction total is calculated automatically from the line items.
Check-In vs Check-Out Comparison
View move-in and move-out inspections side by side, room by room, so the condition change — and the case for any deduction — is visible at a glance.
Meter Readings & Safety Compliance
Record electricity, gas and water meter readings and safety-compliance items as part of every inspection, with filters for out-of-range readings.
One-Click PDF Evidence Pack
Export a single PDF report covering rooms, checklist results, photos, defects, deductions and the signed signature block — ready to hand to a tenant or tribunal.
How it works
Set Up Templates
Build or load a pre-made room-by-room checklist template with weighted, mandatory questions once, then reuse it on every inspection.
Walk the Property
Score each room's checklist, rate condition and cleanliness, capture meter readings, and attach photos as you go, with a live pass/fail verdict.
Log Defects & Sign Off
Record defects with deductible amounts, capture the tenant's signature in-app, and move the inspection through Draft, Confirmed and Done.
Compare & Export
Compare check-in against check-out side by side and export a single PDF evidence pack with photos, defects, deductions and signature.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. Property Inspections & Inventories is fully standalone — it installs and works on its own, with no parent product or add-on dependency required.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Property Inspections & Inventories
Checklist-based move-in, move-out and periodic inspections with timestamped, geotagged photos and in-app tenant signatures — with check-in vs check-out comparison, deposit deductions and a one-click PDF evidence pack.
Buy on Odoo App Store