Turn Every Pay Run Into a Bank-Ready Payment Advice
Approve, disburse and notify with a single controlled workflow — role-based sign-off, bank validation, draft payments and proof-of-receipt tracking, built for Odoo Payroll.
The problem
Once a Pay Run is confirmed, someone still has to turn it into an instruction the bank can act on. In most companies that handoff is manual: exported spreadsheets, hand-built PDFs and email threads asking Finance to please process. Mistakes here mean unpaid or mispaid staff, and the process repeats every single cycle without ever getting easier.
The solution
Payroll Payment Advice converts a confirmed Pay Run or payslip date range into an approvable, bank-ready advice in one flow: role-based HR → Finance sign-off, automatic bank-detail validation, draft disbursement creation, and multi-channel employee notification with delivery and acknowledgement tracking — all inside Odoo.
Everything a payroll disbursement needs
Every capability below is implemented in the module.
Bank-Ready Advice Generation
Generate one payment advice from a confirmed Pay Run or a custom payslip date range, with a single wizard pulling every employee's net pay into ready-to-approve lines.
Two-Stage Approval Workflow
Route every advice through configurable HR Manager then Finance Manager sign-off before funds move, with a single-stage fallback for smaller teams.
Pre-Send Bank Validation
Missing or untrusted employee bank accounts are flagged automatically before submission, catching a bad advice at the desk instead of at the bank.
Draft Disbursement Creation
Release approved advices straight into draft Accounting payments, batch-wide or per employee, on the correct bank journal, ready for Finance to post.
Multi-Channel Notifications
Email delivery is fully wired; SMS and WhatsApp channels are tracked with delivery and failure status so every employee has proof they were told about their pay.
Delivery & Acknowledgement Dashboard
One dashboard shows notified, delivered, acknowledged and failed counts per advice, so administrators chase only the failures.
Public Proof-of-Receipt Link
Every notification includes a secure, token-verified acknowledgement link so employees confirm they received their advice, closing the loop.
PDF Advice with Scannable Reference
Print a bank-ready PDF with a Code128 barcode of the advice reference, plus signature blocks for Prepared, HR Approved, Finance Approved and Released, and an Excel export for banks that need a spreadsheet upload.
Reversal & Reconciliation
Correct a paid advice with a one-click reversal that negates every line, and track total paid against total due until an advice is fully reconciled.
How it works
Generate
Create an advice from a confirmed Pay Run or a payslip date range; the wizard pulls every employee, bank account and net amount into draft lines.
Approve
HR and Finance sign off in sequence, with bank details validated automatically before the advice can be released.
Disburse & Notify
Draft payments are created on the right bank journal and employees are notified by email (with SMS/WhatsApp tracked) the moment the advice is released.
Confirm & Reconcile
Employees acknowledge receipt through a secure link, Finance marks the batch paid, and reconciliation compares paid against due until the advice is closed.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. It begins at a confirmed Pay Run (or a payslip date range) in Odoo Payroll and turns the computed net pay into a bank-ready payment advice — it never duplicates the payroll engine.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Payroll Payment Advice
Turn a confirmed pay run into a bank-ready payment advice with two-stage approval, pre-send bank-detail validation, draft disbursements and employee notifications tracked through to acknowledgement.
Buy on Odoo App Store