One portal for the entire vendor lifecycle
Vendor Portal turns email-and-spreadsheet vendor coordination into a single, self-service portal. Vendors register, negotiate RFQs, bid on tenders, and track scorecards — all inside Odoo.
The problem
Procurement teams chase RFQ responses over email, re-key vendor quotes by hand, and lose track of who has replied. Odoo 19 removed the native Call for Tenders workflow, leaving competitive sourcing with no structured way to invite bids, compare them, or award a winner.
The solution
Vendor Portal gives every vendor a self-service home: submit RFQ pricing and delivery dates within guardrails, register and get approved online, bid on published tenders, and track performance — while buyers get one dashboard with a full audit trail.
Everything the vendor lifecycle needs
Every capability below is implemented in the module.
Vendor Registration & Approval
Vendors apply from a public website form with structured business info, product categories, and compliance-document uploads. Buyers review and approve or reject with a recorded reason.
Automatic Buyer Routing
New registrations are automatically assigned to the buyer with the fewest open reviews, so no application sits unassigned or falls through the cracks.
Optional Instant Portal Access
Approve a vendor and, if enabled, a portal login is created automatically — no manual account setup required before the vendor can start responding to RFQs.
RFQ Price & Date Negotiation
Vendors edit price and delivery date directly on their RFQ portal page, with a clear editable-vs-locked indicator that disables changes once the order is confirmed or accepted.
Guarded Price Changes
Every price increase is checked against a configurable maximum percentage. Out-of-tolerance changes are rejected automatically, so buyers never have to police vendor revisions by hand.
Change Justification & Audit Log
Vendors explain every revision in a required justification field, and each price or date change is recorded in a full audit log showing who changed what and when.
Call for Tenders
Publish a tender with requirement lines and an invited vendor list. Each invited vendor receives a draft bid to complete and submit before the deadline.
Side-by-Side Bid Comparison & Award
Compare submitted bids in one matrix, ranked by lowest cost or a configurable weighted score across price and delivery time, with the winner highlighted and one click to convert it into a purchase order.
Transparent Vendor Scorecards
Every vendor gets a computed acceptance rate, on-time rate, and composite score with the calculation exposed, plus a historical snapshot trend so performance changes are visible over time.
How it works
Vendor Registers
A supplier submits business info, product categories, and compliance documents from the public website.
Buyer Approves
The assigned buyer reviews the application and approves it, optionally creating a portal account instantly.
Vendor Negotiates
The vendor edits RFQ pricing and dates, or bids on a published tender, within the configured guardrails.
Buyer Decides
The buyer accepts the quote, awards the tender, and tracks vendor performance on an ongoing scorecard.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No, it extends it. Vendors keep using the same RFQ portal pages, now with editable pricing, a status badge, and an audit log layered on top of the native date-only editing.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Vendor Portal
Vendor registration, RFQ portal negotiation, call-for-tenders and vendor scorecards — the complete vendor lifecycle in a single Odoo portal.
Buy on Odoo App Store