Mileage Reimbursement, Audit-Ready by Design
Configure government-compliant, tiered mileage scales for France, the UK, Ireland, Germany and Belgium without writing a single line of code, then let Odoo's Expense flow handle the rest.
The problem
Finance teams reimbursing personal-vehicle mileage are stuck choosing between Odoo's single flat per-kilometre rate and spreadsheet workarounds for the tiered, progressive scales that France, the UK, Ireland, Germany and Belgium actually require. Existing marketplace apps make it worse: configuring a scale means writing raw Python formulas, documentation cuts off mid-sentence, and there is no way to confirm whether a trip's distance was calculated or guessed before it is reimbursed.
The solution
Mileage Allowance Management replaces formulas with a visual tiered-scale grid, a guided setup wizard with ready-to-use country templates, and a managed route table that computes distance automatically with a clear manual fallback. Every trip freezes its scale, rate and year-to-date distance at confirmation, so the reimbursement amount is reproducible and defensible on audit.
Everything the scale needs, none of the code
Every capability below is implemented in the module.
No-Code Scale Engine
Define multi-tier reimbursement scales by vehicle power band and year-to-date distance band in a simple grid — no Python formulas, no developer required.
Guided Setup Wizard
A step-by-step wizard builds a ready-to-use scale from built-in templates for France, the UK, Ireland, Germany or Belgium, with a live preview before it is created.
Automatic Scale Application
Each confirmed trip resolves the correct scale, tier and rate for the vehicle's power and the employee's year-to-date distance automatically — no manual lookup.
Year-to-Date Distance Tracking
Reimbursement rates step up or down as an employee crosses cumulative annual distance thresholds, matching real government-scale rules.
Vehicle & Odometer Registry
Track each employee's reimbursable vehicle, its fiscal power and vehicle type, with a full odometer reading history for verification.
Managed Route Distances
A route table resolves origin-to-destination distance automatically; an unmapped pair raises a clear prompt to fall back to manual entry instead of failing silently.
Auto-vs-Manual Distance Indicator
Every trip shows whether its distance was map-calculated or manually entered, with the computed distance and resulting amount shown for confirmation before approval.
Complete Audit Trail
Each trip keeps a full chatter history and freezes the scale, rate and year-to-date distance applied at confirmation, so past reimbursements stay reproducible.
Government Rate Version History
Scales carry a version number and a link to the scale they supersede, so prior-year rates are preserved instead of overwritten when rates change.
How it works
Set up scales & vehicles
Run the setup wizard to load a country scale template, then register each employee's reimbursable vehicle and fiscal power.
Log a trip
An employee records a trip's origin, destination and distance — looked up from the route table or entered manually.
Confirm & review
Confirming a trip resolves and freezes the applicable scale, rate and year-to-date distance, showing the computed reimbursement amount for review.
Approve & reimburse
A manager approves the trip, then one click creates the matching draft expense in Odoo's Expense module for payment.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
Yes. Ready-to-use, verified templates ship for those five jurisdictions, but the underlying scale engine is generic — finance staff can build a custom scale for any other country using the same no-code tier grid.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Mileage Allowance Management
A no-code engine for tiered government mileage scales with a guided setup wizard, year-to-date distance tracking and managed route distances — on Odoo Expenses.
Buy on Odoo App Store