The full library collection lifecycle, finally measured end to end.
Acquire, catalogue, rotate and weed titles in one connected Odoo app, with KPI dashboards, bulk actions and a defensible audit trail for every stage — replacing four separate point solutions with one lifecycle record.
The problem
Acquisition queues, cataloguing backlogs, rotation batches and weeding decisions live in spreadsheets and email threads. A department head cannot justify cataloguing staffing, a branch cannot defend a weeding decision months later, and headquarters cannot prove a costly stock rotation actually improved circulation.
The solution
A single Title record follows every item through acquisition, cataloguing, rotation and weeding, with structured fields, auto-sequenced references, a full chatter audit trail, bulk status actions and KPI dashboards that turn captured data into a defensible decision.
Everything the collection lifecycle needs
Every capability below is implemented in the module.
Unified lifecycle record
A single Title record links every acquisition, catalogue entry, rotation batch and withdrawal with one-click smart-button navigation from purchase to disposal.
Auto-sequenced references
Every acquisition, catalogue, rotation and weeding record gets an audit-ready reference number (ACQ/YYYY/00001 style) generated automatically on creation.
Draft to Done workflow with audit trail
Every stage moves through Draft, Confirmed and Done with full chatter tracking on every state change, giving a defensible timeline for every decision.
KPI dashboards and trend reporting
Pivot and graph analysis for acquisition cost, cataloguing backlog, rotation ROI and weeding reasons turn the numbers you already capture into decision-grade insight.
MUSTIE weeding rationale
A structured Misleading, Ugly, Superseded, Trivial, Irrelevant, Expensive dropdown enforces a professional, defensible withdrawal reason on every weeding record, with no free-text fallback.
Holdlist safety check
Withdrawing a title that is still on hold is blocked with a clear warning, both record-by-record and in the bulk withdraw action, preventing an irreversible weeding mistake.
Rotation ROI with dwell time
Each rotation batch tracks dwell time and issues gained before and after the move, with negative-ROI batches flagged automatically so transport spend is only ever a confirmed win. A crate-count suggestion button proposes a batch size from the branch's own rotation history.
Bulk status transitions
Confirm or close out acquisitions, catalogue records, rotation batches and weeding candidates straight from the list view, selecting dozens of records at once instead of one at a time.
In-app guidance for professional criteria
Inline help banners on the cataloguing and weeding forms explain encoding levels and the MUSTIE criteria, so less experienced staff apply professional standards correctly from day one.
How it works
Acquire
Log a purchase or donation against a Title, tracking vendor, cost and lead time from request to Done.
Catalogue
Classify the title with a format template, encoding level and Dewey number, with backlog days tracked for SLA reporting.
Rotate
Move a batch of titles between branches and compare issues gained against dwell time and crate count, with negative-ROI moves flagged.
Weed
Record a MUSTIE reason and disposal route, pass the holdlist safety check, and close out the title's lifecycle with a full audit trail.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. This app manages the collection development lifecycle — acquisition, cataloguing, rotation and weeding — and complements your circulation and patron system rather than replacing it.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Library Collection Development
Acquisition, cataloguing, rotation and weeding on one lifecycle record with an audited workflow and bulk actions — plus MUSTIE weeding rationale, holdlist checks and rotation ROI dashboards.
Buy on Odoo App Store