Gate label release behind a compliance checklist that cannot be skipped
Structured, auditable approval for printed label artwork — mandatory-element checklist, side-by-side proof comparison, multi-party sign-off and full audit trail, all tied to the product you already manage in Odoo.
The problem
A missing allergen declaration or an outdated ingredient list on printed label artwork can trigger a product recall, regulatory penalties and brand damage. Today that review happens over email chains and shared spreadsheets, so approval decisions are buried in free text, revision history is reconstructed by hand, and nobody can prove which mandatory elements were actually checked before the file went to press.
The solution
Label Artwork Approval & Print Release turns sign-off into a structured, auditable record. Release is blocked until every mandatory checklist item is checked and every required stakeholder has signed off, so the file that reaches the printer has already passed every gate — and the full history of who approved what, when, and why is captured automatically.
Everything a print release needs
Every capability below is implemented in the module.
Checklist-Gated Release
A visible checklist of mandatory elements — allergen text, compliance statements, net weight, claims — must be fully checked before an approval can move to Released, turning a passive field into an enforced safeguard.
Side-by-Side Proof Comparison
View the previous and proposed artwork proofs together on the same page, with the reason for change alongside them, so approvers confirm exactly what changed without leaving Odoo.
Multi-Party Sign-Off
Quality, regulatory, brand and procurement each record their own approval or rejection on the record, so the coordinator sees at a glance exactly who is holding up release.
Reusable Approval Templates
Start a new approval from a template that pre-fills the required checklist items and sign-off roles, so every artwork review follows the same standard sequence automatically.
Rework and Rejection Workflow
A dedicated Draft, In Review, Rejected/Rework, Approved, Released workflow makes stalled or bounced-back artwork visible instead of looking the same as work still in progress.
Automatic Reference Sequencing
Every approval receives a unique, human-readable reference on creation, so records are easy to cite in emails, purchase orders and audits without manual numbering.
Proof-Round Tracking
Each additional proofing cycle increments a round counter and restarts review, making rework effort visible and measurable across every product.
Full Audit Trail
Every status change and field edit is tracked on the chatter, with followers and internal notes, giving quality and regulatory teams the provable record they need for audits and recall defense.
Reminders and Release Notifications
A scheduled activity reminds the responsible reviewer before an approval's deadline, and a notification email goes out automatically the moment artwork is released.
How it works
Start the approval
Create a record for the product, optionally from a template that pre-fills the checklist and sign-off roles.
Check and compare
Attach the proposed proof, compare it side by side with the previous revision, and work through the mandatory checklist.
Collect sign-offs
Quality, regulatory, brand and procurement each approve or reject their line, with rework looping back to review.
Release with confidence
Once every checklist item is checked and every sign-off is approved, release the artwork and notify stakeholders automatically.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. The Release action is blocked with an error until every mandatory checklist element is checked, so a record cannot reach the Released state with an incomplete checklist.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Label Artwork Approval & Print Release
Checklist-gated print release with side-by-side proof comparison, multi-party sign-off and proof-round tracking — with rework workflows and a full audit trail.
Buy on Odoo App Store