Know who holds every key — right now
A standalone key and access-credential manager for keys, fobs, cards and PINs. Issue and reclaim credentials in seconds, see who is overdue at a glance, and keep a defensible audit trail — without buying a heavy property or hotel base module first.
The problem
Keys, fobs, cards and PINs get handed out verbally, logged on paper, or tracked in a spreadsheet. When a key goes missing or a tenant moves out, nobody can prove who had it, when it was issued, or whether it ever came back — forcing expensive lock changes and leaving former guests with working access long after checkout.
The solution
Register every credential once, then issue and return it with a one-click quick-action panel. A live dashboard shows what is checked out and overdue, a sequenced movement log records every handover for audit, and rekeying, expiry and deposit tracking are built in — all in a standalone app with no base-module dependency.
Everything a key handler and an auditor each need
Every capability below is implemented in the module.
Any credential type, one registry
Register keys, fobs, cards and PINs with serial numbers, classification (standard, guest, duplicate, staff, master, contractor) and live status — available, checked out, lost or retired.
One-click quick-action panel
Issue or return a credential in a few clicks through a dedicated quick-action dialog with smart defaults, instead of a detailed audit form every time.
At-a-glance “currently out” dashboard
A kanban board of every checked-out credential, colour-coded by status, so front-desk staff see what is out and overdue without digging into individual records.
Complete movement audit trail
Every issue, return, loss and rekey creates a sequenced movement record (KEY/YYYY/00001) with holder, handler, dates and purpose — a defensible, tamper-evident history per credential.
Overdue and expiry reminders, built in
Scheduled activities and emails automatically notify holders and managers when a credential is overdue or its expiry date has passed — no paid add-on required.
Access levels mapped to spaces and doors
Define access levels and map them to a registry of spaces and doors by building and floor, then see who currently holds access to any given room.
Physical cabinet and hook-map tracking
Register physical key cabinets and hook positions, then browse each cabinet’s stored credentials to know exactly where a physical key lives.
Rekeying for lost or compromised credentials
Mark a credential lost, then re-key it with a new serial or PIN and a logged reason and charge — the old value stays recorded in the audit history.
Deposits, liability and lost-charge tracking
Record deposit amounts, lock-change liability and lost or re-cut charges on every movement, feeding the real cost of a handover into your reporting.
How it works
Register credentials
Add each key, fob, card or PIN with its serial, classification and access level, and park it in a cabinet.
Issue with one click
Open the quick-action panel, pick the holder and due date, and the credential is checked out — a movement record is created automatically.
Track and get reminded
The dashboard flags overdue and expiring credentials, and scheduled reminders notify the holder and manager automatically.
Return, lose or re-key
Mark it returned in one click, or if it is lost or compromised, rekey it — every step stays on the audit trail.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. The app installs standalone on top of Odoo’s core Mail app. Linking a credential to a tenant, lease or reservation is optional — use the built-in contact and free-text reference fields whether or not you have a property or hotel module installed.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Key & Access Credential Management
One registry for keys, fobs, cards and PINs with a quick-action issue and return panel, overdue and expiry reminders and a complete movement audit trail — plus rekeying and deposits.
Buy on Odoo App Store