Archive old invoices and bills, keep every number for reporting
One-click and bulk archive/unarchive for customer invoices, vendor bills, credit and debit notes, and payments — hidden from daily lists, always reversible, and never missing from your financial reports.
The problem
Accounting teams accumulate thousands of invoices, bills, credit notes and payments over time. Old and settled documents clutter the lists bookkeepers work in every day, slowing down search and increasing the risk of acting on the wrong record — but financial documents cannot simply be deleted, so there has been no clean way to tuck them out of sight while keeping them fully recoverable.
The solution
Invoice, Bill & Payment Archive adds native, reversible archiving to every accounting document type. Archive a single record or hundreds at once, and it disappears from the active list — but stays exactly where it belongs in every financial report, ready to be restored in one click by any billing user.
Everything you need to declutter safely
Every capability below is implemented in the module.
One-Click Archive
Archive or restore any customer invoice, vendor bill, credit note, debit note or payment directly from its detail view.
Bulk Archive & Unarchive
Multi-select any list and archive or restore dozens of records in a single action — built for real accounting volumes.
All Five Document Types
One consistent workflow across customer invoices, vendor bills, credit notes, debit notes and payments.
Dedicated Archived Menu
A dedicated Archived menu with a per-type list for invoices, bills, credit/debit notes and payments, so archived records stay browsable and searchable.
Show/Hide Archived Filter
A standard Archived filter in every invoice, bill and payment search view flips between active-only and archived views in one click.
Visual Archived Indicator
Archived rows are muted in every list and an Archived ribbon appears on the form, so no one ever acts on the wrong record.
Reporting-Safe by Design
Archiving only hides a record from operational lists. Every archived document still appears in the General Ledger, aged balances, tax reports and analytics.
Self-Service Reversal
Any user with Billing access can unarchive a record in one click — no administrator involvement required.
Uniform Visibility
Archiving hides a record from everyone's active lists equally; nothing is ever deleted, and every document stays retrievable from the Archived menu.
How it works
Open a record
Open any settled customer invoice, vendor bill, credit note, debit note or payment.
Archive it
Click Archive (or select many in a list and bulk-archive) to hide it from active lists.
Keep reporting
The record stays in every financial report and aged balance — only the daily lists change.
Restore anytime
Open the Archived menu and click Unarchive whenever you need the record back.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. Archived customer invoices, vendor bills, credit/debit notes and payments still appear in the General Ledger, aged balances, tax reports and analytics. Archiving only hides them from the day-to-day operational lists.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Invoice, Bill & Payment Archive
Archive and unarchive invoices, bills, credit and debit notes and payments individually or in bulk — hidden from daily lists, kept in every report, reversible in one click.
Buy on Odoo App Store