Courtesy cars, loaned with confidence and a full audit trail
A standalone courtesy-car manager for garages and body shops. Verify driver license and insurance before handover, log fuel and mileage out and in, catch overdue returns automatically, and link every loan to the repair job behind it.
The problem
Lending a loan car while a repair is underway creates real exposure: an unlicensed driver, a fuel or mileage dispute, undocumented damage on return, or a lapsed insurance policy can turn a simple gesture into an uninsured loss. Tracked on paper, in a spreadsheet, or not at all, there is no audit trail to defend against a customer claim, and staff juggling several repairs at once have no way to see at a glance which cars are out, with whom, and when they are due back.
The solution
Garage Courtesy Car Management runs standalone — no fleet, repair, or HR app required. It blocks a handover when a borrower's license or the car's insurance has expired, captures fuel and odometer readings out and in, flags overdue returns automatically, and keeps a complete, timestamped audit trail from draft through return for every loan.
Built for garages, not generic fleets
Every capability below is implemented in the module.
Standalone Install
Installs and runs on its own — no separate fleet, repair, or HR module needed to get started.
Pre-Handover Compliance Block
Flags an unverified or expired driver's license or lapsed vehicle insurance before a loan is confirmed, not after the keys are gone.
License & Insurance Tracking
Record the borrower's license number, expiry, and verified status alongside each courtesy vehicle's insurer, policy, and expiry date.
Fuel & Mileage Out/In
Capture fuel level and odometer readings at hand-over and at return so fuel and mileage disputes are settled by data, not argument.
Damage Documentation on Return
Note any new damage found when the car comes back, with free-text details tied directly to the loan record.
Double-Booking Prevention
Confirming a loan on a car that is already out on another confirmed loan is blocked outright, so no car is promised to two customers.
Overdue & Due-Today Visibility
Filters surface which cars are out, who has them, and which are overdue or due back today, with a daily scheduled reminder for any loan that goes overdue.
Repair-Job Linking
Connect each loan to the repair job it supports, with one-click navigation between the job and its associated loans.
Status Workflow & Audit Trail
Draft, Confirmed, and Returned states with a full chatter history of every change, the user who made it, and when.
How it works
Register the Car & Customer
Add courtesy vehicles and link the borrower and, optionally, the repair job the loan supports.
Check & Hand Over
Verify the license and insurance, record fuel and odometer, then confirm the handover.
Track While It's Out
See at a glance which cars are on loan, due back today, or overdue.
Log the Return
Record return fuel, mileage, and any damage; the loan closes and the car's odometer updates automatically.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. Garage Courtesy Car Management runs standalone — courtesy vehicles and repair jobs are modeled inside this app, so there is nothing else to buy or install first.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Garage Courtesy Car Management
Courtesy-car loans with a pre-handover licence and insurance block, fuel and mileage out/in, return damage records and double-booking prevention — installable standalone.
Buy on Odoo App Store