Confirm bills, pay vendors without opening Accounting
Fluid Purchase Settlement gives purchasing staff a dedicated workspace to confirm vendor bills, register supplier payments and run three-way matching — with a role-based permission matrix and a full audit trail, and no accounting-module access required.
The problem
Every vendor bill and payment routes through the accounting team, even when purchasing already has the information and authority to act. Granting purchasing staff full Accounting access breaks separation-of-duties controls and drowns them in a bookkeeper’s interface just to confirm one bill.
The solution
A dedicated Purchase Settlement app gives purchasing staff exactly the actions they need — confirm bills, submit payment batches, capture landed costs — gated by a role-based permission matrix, enforced three-way matching and a visible audit trail, with zero access to the general ledger.
Everything purchase-to-pay needs, nothing accounting doesn’t
Every capability below is implemented in the module.
Role-Based Permission Matrix
Three built-in roles — Clerk, Payment Officer and Approver — define exactly who can view, confirm, pay and approve, backed by a printable Separation-of-Duties report so the control is provable, not just claimed.
Approval-Gated Payment Batches
Group vendor bills into a payment batch, submit it for approval and register the payments in one click once an approver signs off — with self-approval blocked by default.
Vendor Bill Confirmation
Purchasing staff confirm vendor bills directly, with the confirming user and timestamp recorded automatically — no accounting-module access required.
Enforced Three-Way Matching
Every bill is checked against its purchase order and goods receipt. Colour-coded badges and alert banners flag quantity or price differences, and a strictness setting can block confirmation until an approver overrides it.
One-Click Landed Costs
Add freight, duty or handling costs straight from the vendor bill and register them as a landed cost without leaving the purchase workflow.
Bill Upload From Purchase
Attach scanned or photographed bills directly on the purchase order with a drag-and-drop upload, then turn them into a vendor bill with a single button — works from a phone or tablet at the receiving dock.
Supplier Payments, Tracked
A dedicated Supplier Payments list shows every outbound payment, which batch it belongs to and who registered it — no digging through the accounting journal.
Configurable Matching Rules
Set the price-variance tolerance and choose whether mismatched bills are flagged for review or blocked outright, so the control matches your organisation’s risk appetite.
Full Audit Trail
Every confirmation, submission, approval and payment is logged with who acted and when, right on the record — giving compliance reviewers the accountability trail a separation-of-duties product needs.
How it works
Configure Roles
An administrator assigns Clerk, Payment Officer and Approver groups to match the team’s structure — no accounting group required.
Confirm Bills
Purchasing staff review the three-way match status and confirm vendor bills, or flag mismatches for an approver.
Submit & Approve
A payment officer builds a payment batch and submits it; an approver reviews and signs off — self-approval is blocked.
Register Payments
One click creates and posts the supplier payments, reconciles them against the bills, and logs the full audit trail.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. Purchase Settlement adds a dedicated workspace so purchasing staff can confirm bills and register payments without Accounting access; your accounting team keeps full general-ledger control and the app never exposes GL, tax or reconciliation screens.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Fluid Purchase Settlement
Vendor bill confirmation, enforced three-way matching, landed costs and supplier payments driven from Purchasing — governed by a role-based permission matrix, approval-gated batches and a full audit trail.
Buy on Odoo App Store