From website booking to counter payment, one continuous flow.
Run live room availability, counter check-in, retail add-ons, gift cards and corporate bookings from a single Odoo app, with no second booking platform and no reconciling spreadsheets.
The problem
Escape room operators juggle a booking widget, a spreadsheet and a separate point-of-sale terminal just to avoid double-booking a room, and the website reservation rarely talks to the counter, so check-in, retail add-ons and gift cards get re-keyed by hand every day.
The solution
Cerevantix Escape Room Management puts every room, every channel and every counter transaction on one live calendar: a slot booked on the website, by phone or at the door locks instantly everywhere, and a pre-booked guest is checked in, settled and sent on their way from a single screen.
Everything the calendar and the counter need
Every capability below is implemented in the module.
Real-Time Cross-Channel Calendar
Website, phone and walk-in bookings share one live calendar per room. The moment a slot is reserved on any channel it locks everywhere else, enforced at the database level so a room can never be double-booked.
Multi-Room Website Showcase
Each themed room gets its own public page with a story, difficulty, capacity, duration and price, so guests compare rooms and pick a slot without calling the front desk.
Mobile-Friendly Online Booking
Guests book a live slot and get an instant confirmation from a phone browser, with the same confirmation and reminder available later from the self-service portal.
One-Screen Counter Check-In
Staff find a pre-booked guest at the counter and check them in on the same screen used to add retail items or gift cards, with nothing re-keyed between website and front desk.
Retail Add-Ons at the Counter
Snacks, drinks and souvenirs are added as product lines on the booking itself, with quantities and prices computed automatically so the final balance always matches what was sold.
Gift Card Lifecycle: Sell, Activate, Redeem
Gift cards are sold online or at the counter, activated once paid, and redeemed directly against a booking balance, with the remaining amount always visible to staff and guest.
Corporate & Group Bookings via CRM
Group and corporate inquiries are tracked as CRM leads with a negotiated room price, and one button generates the full set of linked room bookings for the event.
Repeat-Guest Recognition
Every partner record shows past booking and spend history, so staff recognize returning guests and the business knows who to re-market to.
Automated Reminders & Guest Portal
Booking confirmations and pre-visit reminders are sent automatically by a scheduled job, and guests review all of their bookings anytime from the website portal.
How it works
Guest books a live slot
A guest browses themed rooms on the website and reserves an open slot in a few taps, with the booking confirmed instantly.
The slot locks everywhere
The moment a slot is held, phone and walk-in channels see it close in real time, so the same room can never be sold twice.
Staff check guests in at the counter
Front-desk staff pull up the booking, add retail items or redeem a gift card, and settle the remaining balance in one transaction.
The business keeps coming back
Automated reminders cut no-shows, repeat guests are recognized on arrival, and corporate leads convert into bulk bookings from the CRM pipeline.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
It is not a point-of-sale terminal. Counter settlement, retail add-ons and gift card redemption are tracked directly on the booking so staff never re-key a website reservation at the counter.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Escape Room Management
Website booking on a real-time cross-channel calendar, one-screen counter check-in, retail add-ons and gift cards — with corporate group bookings via CRM and a guest portal.
Buy on Odoo App Store