Scope-to-patient traceability built for audit day
Answer any audit question in minutes: which patients were exposed to this scope, and was it correctly reprocessed between uses. One system of record for scopes, decontamination cycles, procedures and biopsies.
The problem
Flexible endoscopes are reusable, patient-contact devices with a hard regulatory traceability obligation. Paper logbooks and generic note fields cannot reliably link a scope to the patients it touched or prove it was reprocessed in time — a gap that becomes a patient-safety hazard during a cross-contamination investigation and a compliance finding during an audit.
The solution
A self-contained compliance system that captures the full chain — patient, procedure, scope, decontamination cycle — with structured clinical capture, a biopsy lab loop, automatic overdue-reprocessing alerts and one-click printable audit reports. No dependency on a third-party hospital-management base.
Everything an endoscopy unit needs for audit-ready traceability
Every capability below is implemented in the module.
Scope Registry & Barcode ID
Track every endoscope by serial number, type and service status, with an auto-generated Code128/QR barcode on each scope record for reliable, scan-ready identification.
Decontamination Cycle Tracking
Record every reprocessing cycle — leak test, disinfectant contact time and concentration, rinse water tests, protein residue and drying cabinet hours — through a draft, confirmed, done workflow with a computed compliance flag.
Automated Equipment Capture
Pull cycle readings straight from validated washer-disinfector interfaces with one click, eliminating manual re-keying of values the machine already measured.
Overdue Reprocessing Alerts
A daily scheduled check flags any scope past its reprocessing interval, posting a warning and scheduling a follow-up activity so nothing slips through.
Bidirectional Scope-Patient Traceability
Every procedure records the exact scope(s) used and the cycle that reprocessed them afterward, so you can trace from any scope to every patient exposed to it, or from any patient to every scope and cycle involved in their care.
Structured Clinical Capture
Document indication, procedure-type-aware findings and sedation, plus colonoscopy-specific bowel prep quality and extent reached — all as structured, reportable fields rather than free text.
Biopsy Lab Loop
Track every specimen from collection through sent, received and closed, with a lab reference and structured result summary that closes the loop back to the procedure.
Documentation Templates
Apply a procedure-type protocol template to prefill sedation details and standard findings in one click, cutting repetitive documentation on high-volume days.
One-Click Audit Reports
Generate a scope traceability report, a per-procedure clinical record, or a date-range compliance export across all procedures — printable, audit-ready documents on demand.
How it works
Register scopes & equipment
Add each endoscope with its serial number and reprocessing interval, and register the washer-disinfectors and drying cabinets that service them.
Capture every cycle
Log or auto-capture each decontamination cycle's measurements and confirm it through to done, building the compliance record.
Document each procedure
Record the patient, physician, scope(s) used, clinical findings, sedation and any biopsies for every gastroscopy, colonoscopy or ERCP.
Report on demand
Print a scope's full traceability history, a procedure's clinical record, or a date-range audit export whenever a regulator or investigation needs it.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. It is fully self-contained — patients are standard contacts flagged as patients, and admissions are a lightweight local record. This avoids the adoption risk of depending on a third-party hospital-management base.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Endoscopy Unit Management
A barcoded scope registry, decontamination cycle tracking and overdue reprocessing alerts with bidirectional scope-to-patient traceability — and one-click audit reports.
Buy on Odoo App Store