Assets, deferred revenue, and prepaid expense in one schedule engine
Depreciate fixed assets, recognize deferred revenue, and distribute prepaid expense from a single consolidated register — with automated schedules, one-click posting, bulk import, and forecast/roll-forward reporting, built entirely on Community Accounting.
The problem
Asset depreciation, deferred revenue, and prepaid expense recognition are three separate month-end chores handled in different tools — a depreciation module, a spreadsheet for subscription schedules, and manual journal entries for prepaid costs. Every close means double data entry, a broken audit trail, and a real risk of misstated profit if a period is missed.
The solution
One register handles all three: pick a category, generate the full recognition schedule in one step, review the forecast before posting, and let a daily cron post due lines automatically. Bulk import an existing register, batch-process many records at once, and adjust with revaluation or disposal instead of hand-fixing journal entries.
Everything month-end recognition needs
Every capability below is implemented in the module.
Fixed-asset depreciation
Straight-line, declining-balance, and units-of-production methods, with salvage value and pro-rata first-period handling.
Deferred revenue recognition
Spread upfront-billed revenue — annual subscriptions, maintenance contracts, prepaid services — across the correct periods automatically.
Deferred (prepaid) expense
Distribute prepaid costs — insurance, licenses, rent — across their coverage period instead of expensing the full amount up front.
Category-based defaults
Reusable categories set default accounts, journal, method, and duration so every new record starts pre-configured.
Automated schedules & one-click posting
Confirming a record generates the full recognition schedule; a daily cron (or a manual button) posts every due line as a balanced journal entry.
Bulk CSV import
Load an existing asset register or contract book from a spreadsheet in one pass, with row-level error reporting on bad rows.
Batch processing wizard
Select many draft records from the list and confirm, generate, and post them together in one guided action instead of one at a time.
Revaluation, disposal & cancellation
Handle impairment, revaluation, early disposal, or contract cancellation on an existing record, with remaining periods rescheduled automatically.
Forecast, roll-forward & audit trail
Pivot and list roll-forward reporting show past, current, and projected recognition, while chatter logs every creation, edit, and posting for audit prep.
How it works
Configure categories
Set default accounts, journal, method, and duration once per asset, revenue, or expense category.
Create or import
Enter a single record or bulk-import an existing register via CSV; category defaults apply automatically.
Generate & review
Confirming builds the full schedule; check the forecast and running balances before anything posts.
Post & track
Post one-click, in batch, or let the daily cron post due lines; track everything in roll-forward reports.
Frequently asked
No sales fog. If your question isn't here, email us and we'll answer it the same way.
No. Asset depreciation is reimplemented from scratch on top of Community's ``account`` module, so it works fully on Community Accounting without the Enterprise Assets app.
Buy it on the Odoo App Store
Purchase, download and install directly from the official Odoo Apps Store — you'll always get the latest supported build.
Assets & Deferred Revenue/Expense
Fixed-asset depreciation, deferred revenue recognition and prepaid expense distribution in one module — with category defaults, automated schedules, bulk CSV import, batch processing and a roll-forward audit trail.
Buy on Odoo App Store